Administrative Assistant

Talentify; Illinois; On-site; USD 34,000 - 48,000; Full time

Job summary

CBRE Government & Defense Services is seeking an administrative support professional to facilitate the efficient operation of the department. The role involves handling routine office tasks, reporting, scheduling, and front-desk duties in a fast-paced setting.

The candidate should have a High School Diploma or equivalent, 3 years of related experience, and Microsoft Certifications to ensure smooth daily operations.

Qualifications

• High School Diploma or equivalent.
• 3 years of related work experience.
• Microsoft Certifications.

Responsibilities

• Supports an organization or department by performing administrative services.
• Assists management with administrative tasks such as tracking and compiling information.
• Prepare various reports detailing the administrative information handled by the position.
• Reads and answers correspondence.
• May handle confidential information.
• Resolves administrative problems and inquiries.
• Schedules and coordinates meetings and appointments; prepares agenda for meeting.
• Provides reception services, screening telephone calls and visitors as appropriate.
• Opens, sorts, and distributes incoming correspondence, including faxes and emails.
• Performs other duties as assigned.

Skills

Typing / data entry

Filing

Microsoft Office

Scheduling

Education

High School Diploma or equivalent

Microsoft Certifications

Tools

Microsoft Office

Job description

Job Summary

Position provides a wide range of administrative and office support activities to facilitate the efficient operation of the department.

Primary Job Functions

• Supports an organization or department by performing administrative services.
• Assists management with administrative tasks such as tracking and compiling information of interest.
• Prepare various reports detailing the administrative information handled by the position.
• Reads and answers correspondence.
• May handle confidential information.
• Handles requests for information and data.
• Resolves administrative problems and inquiries.
• Prepares written responses to routine inquiries.
• Schedules and coordinates meetings and appointments; prepares agenda for meeting and prepares schedules.
• Provides reception services, screening telephone calls and visitors as appropriate.
• Opens, sports, and distributes incoming correspondence, including faxes and emails.
• Performs other duties as assigned.

Education, Experience and Certification

• High School Diploma or equivalent
• 3 years of related work experience
• Microsoft Certifications

Knowledge, Skills, and Abilities

• Ability to perform routine administrative tasks such as typing, copying, and sorting, following established standards, formats, and procedures.
• Maintains electronic and hard copy filing system; retrieves documents from filing system.
• Ability to utilize Microsoft Office applications.

Disclaimer

The rate for this position is $29.62. This position may also be eligible for a wide range of benefits based on applicable bargaining unit agreements.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

THIS DOCUMENT SHOULD NOT BE CONSTRUED AS CREATING A CONTRACT OF EMPLOYMENT BETWEEN CBRE GOVERNMENT & DEFENSE SERVICES AND ANY OF ITS EMPLOYEES OR OTHERWISE ALTERING AN EMPLOYEE’S AT WITTHEEMPLOYMENT RELATIONSHIP WITH CBRE GOVERNMENT & DEFENSE SERVICES.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.