Administrative Technician II

Strategic Government Resources, Inc.; Norman, Northern (OK, KY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

Strategic Government Resources, Inc. in Norman, OK seeks an Administrative Assistant to support city departments with a focus on accuracy and efficiency. The role involves handling calls, data entry, and document preparation to ensure smooth office operations.

The ideal candidate will have a high school diploma and at least two years of general office experience, with proficiency in Microsoft Office and a willingness to learn facility maintenance software. This is an on-site position.

Qualifications

• High school diploma or equivalent.
• Two years of experience in general office practices, procedures, and equipment.
• Proficiency with Microsoft Office and office equipment.
• Ability to learn facility maintenance software.

Responsibilities

• Answer telephones, screen and route calls, and relay messages.
• Prepare and manage correspondence and documents.
• Process personnel and payroll records and maintain confidentiality.
• Maintain filing systems and electronic recordkeeping.
• Enter data, generate routine reports, and maintain statistics.
• Assist in preparation of contracts, specifications, and annual budget.
• Handle mail distribution and support other staff.

Skills

Typing

Data entry

Verbal communication

Written communication

Customer service

Interpersonal skills

Organizing tasks

Recordkeeping

Calculations

Facility software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Work Period:

8:00 a.m. to 4:30p.m., Monday through Friday

Education and Experience:

High school diploma or equivalent. Two years of experience in general office practices, procedures, and equipment or any combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Knowledge:

Administrative and clerical procedures and standard office equipment including computers and Microsoft Office software; record keeping, report preparation and filing methods; basic accounting methods and processes.

Skills:

Typing and data entry; verbal and written communications; customer service; interpersonal, analytical; organizing and prioritizing tasks; filing and recordkeeping systems; performing routine and complex calculations. Ability to learn and use facility maintenance software.

DUTIES AND RESPONSIBILITIES:

Essential Functions: Answers the telephone and screens and routes calls, records and relays messages; provides department information to callers and responds to City staff requests; represents the department in a courteous, tactful, and helpful manner.Prepares and manages correspondence and documents.Prepares and processes personnel and payroll records and maintains confidentiality of same.Maintains filing systems and manual and electronic recordkeeping systems.Reviews and enters data into a computer; maintains statistics and generates routine reports.Assists in the preparation of contract and specification documents.Assists in preparation of the annual budget.Receives and distributes incoming mail.Assists other personnel in performing related duties.Complies with department policies and procedures.Performs related duties as assigned.

Mental and Physical Abilities:

Ability to concentrate and pay close attention to detail.Ability to receive and follow oral and written instructions and to use resourcefulness and tact with City staff contacts.Ability to work independently with minimum supervision.Ability to maintain confidential nature of work.Ability to maintain regular, predictable and punctual attendance.

WORKING CONDITIONS:

Work is performed in a normal office environment with little or no physical discomforts associated where there are changes in weather or discomforts associated with noise, dust, dirt, and the like.

Additional Information:

Final candidates will undergo spelling and typing skills assessment. Selected applicant must pass background investigation and drug screen.