ADMINISTRATIVE TECHNICIAN

Town Of Eagle; Eagle (CO); On-site; USD 3,257,000 - 4,305,000; Full time

Job summary

The Town of Eagle seeks an Administrative Technician to provide essential support to the Community Development Department. You will perform receptionist duties, manage planning-related communications, handle records, assist with budget tasks, and support staff across projects.

This in-office, full-time role requires attention to detail, strong customer service, and proficiency in Microsoft Office and data management.

Qualifications

• High School diploma or GED required; degree in related field preferred.
• 1-3 years administrative experience required (Technician I) or 3-5 years experience preferred (Technician II); municipal experience preferred.

Responsibilities

• Recepcionist duties: answer calls, greet customers and route inquiries.
• Manage Planning inbox and assist with planning-related communications.
• Generate reports and manage files; review business licenses and databases.
• Process invoices and assist with department budget administration.
• Assist with public notices for land use applications and long-range projects.
• Coordinate Planning & Zoning Commission hearings, packets, agendas, and minutes; assist Town Council as needed.
• Maintain the Community Development webpage and related sites.

Skills

Strong computer skills

Detail oriented

Collaboration

Communication

Organizational skills

Working under pressure

Customer service

Education

High school diploma or GED

Related field degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Job DetailsJob Location: Eagle, CO 81631 Position Type: Full Time Salary Range: $23.64 - $31.25 Hourly Job Category: Admin - Clerical Reports To: Community Development Director

Department:Community Development

Direct Reports to this position: None

Location: Town Hall, 200 Broadway, Eagle CO 81631

Job Type:Non-Exempt

Pre-Hire Requirements: This position requires successful completion of a criminal and motor vehicle record background check.

Application Deadline: Friday, September 4, 2026, or until filled

Summary

Under the direct supervision of the Community Development Director this position provides administrative support to all members of the department. This position performs the following duties: receptionist, answering calls, greeting customers, managing Planning inbox. Report generation, managing files, reviewing business licenses, managing databases, processing invoices, assisting the Director with department budget administration, and other support functions as needed by Community Development staff. Ability to model Town of Eagle staff values of integrity, respect, commitment, responsibility, collaboration, and leadership. This position is in-office.

Essential Functions

The below list is intended to be illustrative of the responsibilities of the position and not all encompassing. The Town may change these duties at any time.

Community Development

• Performs essential administrative duties including answering calls and greeting customers.
• Works with Planners regarding the acceptance, processing, issuance and tracking of land use applications.
• Works with Building Department regarding the acceptance, processing, and issuance of building permits.
• Records management generates various reports.
• Manage and track planning department expenses and reimbursable expenses including invoices.
• Process and provide research for public record requests.
• Assisting Planners with public notices for land use applications and long-range projects.
• Coordinates Planning & Zoning Commission hearings, electronic packets, agendas, and minutes and assists with Town Council as needed.
• Manage the Community Development webpage and any associated sites.

Other Duties

• Drafts and designs general correspondences, memos, charts, tables, graphs, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Supports Community Development with operating the Council Chamber tech system/conducting hybrid meetings.
• Assist Planners with processing of sign permits, mobile vendor permits, business license applications, and other administrative reviews and approvals.
• Assist with planning & executing events hosted by or involving the department.
• Purchases office supplies to support day-to-day office functions.
• Performs other duties and responsibilities as required.

Core Competencies

• Strong Computer Skills
• Detail Oriented
• Collaboration Skills
• Communication Proficiency
• Strong organizational skills
• Ability to work under pressure and adhere to deadlines
• Excellent customer service skills

Knowledge, Skills, and Abilities

• Ability to communicate in a professional, courteous, and timely manner.
• Excellent problem-solving skills.
• Attention to detail and exceptional organizational skills and the ability to prioritize workload.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient knowledge of Microsoft Office Suite and Adobe Acrobat. Ability to learn other permit tracking and other software used by the Town.
• Fosters innovative ideas and streamlines operations to provide meaningful value for customers and the community.
• Supports and champions building and sustaining a culture focused on continuous improvement.

Position Type and Expected Work Hours

Position Type and Expected Hours of Work: This is a full-time, benefits eligible position. Normal days and hours of work are Monday through Friday, with a typical 8-hour day. Regular, predictable, and dependable on-site workplace attendance is an essential function of the job, however flexibility in scheduling is supported. May attend Planning & Zoning Committee meetings (1st and 3rd Tuesday at 6 p.m.).

Our Commitment to Diversity, Equity, and Inclusion

The Town of Eagle is an equal-opportunity employer committed to diversity, equity, and inclusion in the workplace and the broader Eagle community. We strongly encourage and seek applications from women, people of color, multilingual and multicultural individuals, and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions. Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Physical Requirements

This is largely a sedentary role in an office environment. Some additional duties may be more active.

Knowledge, Skills, and Abilities

• Ability to communicate in a professional, courteous, and timely manner.
• Excellent problem-solving skills.
• Attention to detail and exceptional organizational skills and the ability to prioritize workload.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient knowledge of Microsoft Office Suite and Adobe Acrobat. Ability to learn other permit tracking and other software used by the Town.
• Fosters innovative ideas and streamlines operations to provide meaningful value for customers and the community.
• Supports and champions building and sustaining a culture focused on continuous improvement.

Required Education and Experience

Administrative Technician I

• High School diploma or GED required, degree in related field preferred.
• One to three years or more of administrative experience required.

Administrative Technician II

• High School diploma or GED required, degree in related field preferred.
• Three to five years or more of administrative experience required.
• Experience with a previous municipality or Community Development Department, preferred.
• Department budget administration experience preferred.