Administrative Support Unit Chief

Kansas Department of Health and Environment; Kansas; On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits

Sick & Vacation leave

Work-life balance programs

Paid state holidays

Fitness centers in select locations

STAR Program discounts

Retirement and deferred compensation

Job summary

Kansas Department of Health and Environment is seeking the Administrative Support Unit Chief in the Bureau of Waste Management. This supervisory role manages daily office functions, directs staff, and ensures efficient administrative operations across the bureau.

The ideal candidate will oversee records, procurement, and training, while coordinating with programs to maintain high standards of accuracy and compliance.

Qualifications

• One year of experience directing objectives of an agency, program, or organizational unit. Education may be substituted for experience.
• Proficiency in Word, Excel, PowerPoint and Access.
• Attention to detail and strong organizational skills.

Responsibilities

• Oversee daily office administrative activities for the Bureau of Waste Management.
• Supervise Unit staff and assign work.
• Coordinate mail, phone, document management, supplies, and scheduling of equipment maintenance.

Skills

Office management

Supervisory experience

Attention to detail

Communication

Education

High School, GED

Tools

Word

Excel

PowerPoint

Access

Job description

Job Posting Closes

November 16, 2026

Required Documents Uploaded By

November 16, 2026

Kansas Department of Health and Environment

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.

KDHE does not provide sponsorships for this position.

If you are an OPT or STEM OPT applicant, please note that all individuals must maintain valid employment authorization and an unexpired EAD.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

http://www.kdhe.ks.gov/

About The Position

• Who can apply: External (Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• $22.38 to $24.72
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

The Bureau of Waste Management is seeking a team player with strong administrative and interpersonal skills to serve as our Administrative Support Unit Chief. This is a supervisory position. The Unit Chief oversees routine, daily office administrative activities for the Bureau and performs a variety of support functions that require an understanding of policies, planning, and coordination. The successful candidate will possess strong organizational skills, have excellent attention to detail, and be able to communicate effectively with bureau staff.

Serve as the Chief of the Administrative Support Unit for the Bureau of Waste Management and supervise Unit staff. Make work assignments and direct the daily flow of routine administrative support functions such as mail service; phone coverage; document management; maintaining office supplies; scheduling equipment maintenance and repairs; maintaining equipment inventories; maintaining staff directories; monitoring the bureau's web email; and other routine support functions. Ensure Unit staff are offered adequate training and resources to perform their duties effectively and efficiently. Complete the Performance Management Process for Unit staff including performance feedback sessions, annual evaluations, planning discussions, and disciplinary actions. Identify, plan and implement Quality Improvement projects to enhance Unit operations. May hire and supervise additional temporary staff as needed.

Serve as the Bureau's records officer and oversee the electronic document system. Plan and direct the scanning and filing of documents to the electronic filing system. Develop and maintain instructions for bureau staff to ensure a consistent system for naming and filing documents according to document type and facility to facilitate document recovery. Perform Quality Assurance reviews of documents submitted to be filed and work with program staff to correct errors. As the bureau’s Records Officer, maintain and periodically review records retention schedules; coordinate with programs to arrange to dispose or archive files that have exceeded retention schedules periodically reviewing the retention period and disposition schedules with each of the bureau’s sections and making the recommended changes to the schedules. Serve as the main bureau contact with the agency’s record storage contractor.

Provide fiscal support by preparing purchase requisitions for supplies, computer equipment, printing services, conference registrations, professional association dues, expense vouchers, etc. Work with fiscal staff in the business office to provide funding for invoices. Coordinate and communicate with Bureau staff to ensure all end-of-year purchasing deadlines are met. Provide back up for the Public Service Administrator in the Fees and Data Unit as needed including monitoring the shared email account; issuing new EPA ID numbers; collecting hazardous waste monitoring fees; updating information in Bureau and Federal databases; updating tracking spreadsheets; assisting with RCRA Biennial reports; and drafting correspondence. Assist the Bureau Director as requested to compile summaries and reports on revenues and expenses and prepare annual legislative reports, budget narratives, and similar fiscal reports. Maintain an inventory of computer software, hardware and other electronic devices.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
• Minimum Qualifications:
  • One year of experience in providing direction necessary to implement the objectives of an agency, program, or organizational unit. Education may be substituted for experience.
  • Word, Excel, PowerPoint, Access
• Preferred Qualifications:
  • Proofreading, editing, attention to detail
  • Experience providing office/administrative support
  • Supervisor experience
  • Fiscal experience such as financial recordkeeping, accounting, accounts payable/receivable
  • Experience working with large electronic and/or paper document filing systems
  • KORA experience
  • High School/GED or post-secondary education
  • Experience entering data into databases and performing data quality checks
  • Attention to detail

Post-Offer, Pre-employment Requirements

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas.

The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.