Administrative Support Timekeeping

Sanmina; Fremont (CA); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays and PTO

Job summary

Sanmina Fremont, located in California's Silicon Valley, seeks an Administrative Support Timekeeper to manage timekeeping, payroll processing, and administrative tasks for a dynamic EMS environment. The role interfaces with payroll, HR, and plant leadership to ensure compliance and accuracy in a fast-paced manufacturing setting.

The position requires a US citizen or lawful permanent resident, and offers benefits including health insurance, life and disability coverage, savings plan, holidays,

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Minimum 2-4 years of relevant administrative experience.
• Excellent communication skills and phone etiquette.
• Excellent organizational, interpersonal, and writing skills are required.
• Strong computer skills with Windows applications (Word, Excel, PowerPoint).
• Ability to successfully manage multiple tasks.

Responsibilities

• Performs payroll timekeeping administration-related functions, including processing and entering new hires in ADP, processing payroll forms, and downloading worked hours.
• Reviews payroll data with managers for approvals, calculates overtime and premiums, and enters payroll data biweekly.
• Reviews and downloads biweekly payroll.
• Addresses employee timekeeping inquiries and supports time and attendance.
• Supports plant departments and prepares meeting minutes and regular reports.
• Handles customer service functions by answering employee requests and questions; performs clerical tasks.
• Files documents in employee records and prepares new-employee files.
• Serves as administrative lead for the plant manager and management on small projects.
• Supports employee events and other administrative projects as needed.

Skills

Communication skills

Phone etiquette

Organizational skills

Writing skills

Multitasking

Education

High school diploma or GED

Associate degree in Business Administration or Accounting

Tools

Microsoft Office

Job description

Job Description

Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

Job Description

Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.

The Sanmina Fremont facility is a full-service enclosure systems solution manufacturing plant. Located in California’s Silicon Valley, this facility produces low-to-mid volume New Product Introduction (NPI) runs to full-scale volume. The Fremont facility offers everything from small piece parts to fully integrated and tested systems. In addition, this location offers in-house painting capabilities and flexible logistics solutions in distribution, inventory management and hubbing, as well as repair services.

Job Purpose

The Administrative Support Timekeeper is responsible for collecting, auditing, processing, and maintaining accurate time, attendance, and leave records for organization personnel. This role serves as the primary liaison between department employees, supervisors, and payroll to ensure strict compliance with company policies, labor laws, and collective bargaining agreements (if applicable). Additionally, this role provides general administrative support to the team.

Nature Of Duties/Responsibilities

• Performs payroll timekeeping administration-related functions, including but not limited to, processing and entering new hires in ADP, process and review all payroll forms, processing final timecards and download worked hours to the Payroll Team.
• Reviews and verifies payroll data in a timely manner by working with managers/supervisor on collecting appropriate approvals and payroll support forms, calculates overtime and other pay premiums, and enters payroll data for submission on a biweekly basis.
• Reviews and downloads biweekly payroll.
• Address employee timekeeping inquiries, self-service and time and attendance
• Support and assist all plant departments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Performs customer service functions by answering employee requests and questions.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Serve as an administrative lead for the plant manager and management team in small projects.
• Support the plant with any employee events.
• Support the plant with any other administrative project as required or needed.

Education And Experience

• High school diploma or GED required; Associate degree in Business Administration, Accounting, or a related field preferred
• Minimum 2-4 years of relevant administrative experience.
• Excellent communication skills and phone etiquette.
• Excellent organizational, interpersonal, and writing skills are required.
• Strong computer skills with proficiency in Windows applications. (Word, Excel, PowerPoint);
• Ability to successfully manage multiple tasks.

This is an ITAR facility and applicant must be a US Citizen or a lawful permanent resident.

Sanmina is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Salary Range (annual): $25.00 - $33.00 ($52,000 - $68,640). Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.