Administrative Support Supervisor, District Operations

Perry Township Schools; Indianapolis (IN); On-site; USD 60,000 - 66,000; Full time

Job summary

Perry Township Schools in Indianapolis, IN seeks an Administrative Support Supervisor to provide confidential executive support to the Assistant Superintendent, coordinate communications with district staff, parents, and external partners, and help ensure smooth district operations.

The role covers meeting coordination, scheduling, payroll compilation for multiple staff groups, and building operations oversight, with a focus on accuracy, responsiveness, and professional collaboration.

Qualifications

• Requires previous administrative experience.
• High School Diploma required; an Associate degree in business/office procedures is preferred.
• Experience with Skyward and MS Office; ability to handle confidential information with discretion.
• Strong communication, organizational, and interpersonal skills.

Responsibilities

• Respond to communications and solve problems; take appropriate actions.
• Arrange meetings as directed by the Assistant Superintendent.
• Maintain schedule for the Assistant Superintendent.
• Communicate with the Assistant Superintendent promptly about concerns with priority status.
• Compile information for monthly Board of Education agenda and post to Board Docs.
• Back up support for the Executive Assistant for Board Meetings.
• Maintain coverage for the PTEC reception desk with substitutes as needed.
• Order office supplies for PTEC building needs.
• Keep office machines and equipment functioning; troubleshoot and contact vendors.
• Maintain records for Safe School Grant and iMAC reimbursements.
• Keep budget spreadsheets for Nursing, Perry Police and Operations.
• Keep building keys updated for all PTEC offices.
• Oversee building activities to ensure procedures are followed.
• Provide guidance to groups and activities within the building.
• Compile and approve payroll for sub, police staff, and PTEC custodial staff.
• Maintain communications with all seven departments under Operations.
• Review, track and update employee contact information for Emergency School Closings.
• Manage and review W-9s of contracted police positions.

Skills

Service-minded

Confidentiality

Punctuality

Dependability

Teamwork

Communication

Multi-tasking

Education

High School Diploma

Associates degree preferred (business/office procedures)

Tools

Skyward

Microsoft Outlook

Excel

Word

PowerPoint

Google Docs

Google Sheets

Job description

Perry Township Schools in Indianapolis, IN seeks an Administrative Support Supervisor to provide confidential executive support to the Assistant Superintendent, coordinate communications with district staff, parents, and external partners, and help ensure smooth district operations.

The role covers meeting coordination, scheduling, payroll compilation for multiple staff groups, and building operations oversight, with a focus on accuracy, responsiveness, and professional collaboration.