Administrative Support Specialist II – DoD Exec Support

Ethic Tech, LLC; Alexandria (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ethic Tech LLC is seeking an Administrative Support Specialist II to provide high-level administrative and operational support to WHS leadership and staff in a DoD environment. You will manage correspondence, prepare reports and executive documents, and coordinate front-office operations with minimal supervision.

You will oversee taskers and meeting support, ensure deadlines, and act as a liaison across offices, while mentoring junior staff and maintaining compliance with WHS standards.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Minimum 6 years of administrative experience, with 2+ years supporting senior officials in a DoD or federal agency.
• Advanced proficiency in Microsoft 365 applications (Outlook, Excel pivot tables, formulas, PowerPoint, Word).
• Experience with task/correspondence tracking systems like CATMS.

Responsibilities

• Coordinate day-to-day office operations, including scheduling, correspondence management, and workflow tracking.
• Manage and monitor taskers, drills, and exercises to ensure deadlines are met.
• Prepare and format executive-level correspondence, reports, and presentations for leadership.
• Coordinate meetings, prepare read-ahead materials, take notes, and track follow-ups.
• Liaise with internal and external offices to ensure timely deliverables and communication.
• Maintain records and documentation in accordance with WHS standards.
• Assist process improvement initiatives to enhance administrative efficiency.
• Provide front-desk support for visitors and callers with professional demeanor.
• Offer guidance to junior administrative staff as needed.

Skills

Microsoft 365

Communication

Prioritization

Organization

DoD knowledge

Education

Bachelor's degree in related field

Tools

CATMS

Outlook

Excel

PowerPoint

Job description

Ethic Tech LLC is seeking an Administrative Support Specialist II to provide high-level administrative and operational support to WHS leadership and staff in a DoD environment. You will manage correspondence, prepare reports and executive documents, and coordinate front-office operations with minimal supervision.

You will oversee taskers and meeting support, ensure deadlines, and act as a liaison across offices, while mentoring junior staff and maintaining compliance with WHS standards.