Administrative Support Specialist II

Auburn University; Auburn (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

The College of Pharmacy at Auburn University is seeking an Administrative Support Specialist II to provide varied and high level administrative and technical support to the Department of Clinical Affairs and Outreach administrative department, with significant emphasis on more complex administrative responsibilities.

The position requires strong organizational skills, budget tracking, report preparation, project coordination, and the ability to handle confidential information.

Qualifications

• 6 years of experience in administrative support services, including at least 2 years at the preceding level or equivalent.
• Involves budget tracking and coordination for a unit or department.
• Ability to plan and coordinate large or complex projects/events and perform specialized administrative duties.

Responsibilities

• Advises others on processes, procedures, and services; resolves policy-related or procedural problems.
• Gathers information and prepares various reports and correspondence; researches and resolves issues.
• Provides budget tracking and coordination for a unit or department.
• Plans and coordinates large or complex projects/events, and/or special activities such as orientations, consultations, exam proctoring and events.
• Performs specialized technical duties and coordinates processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in the development and maintenance of data and databases.
• Performs a variety of clerical duties: typing, filing, calendars, travel/expense vouchers, etc.

Skills

Administrative support

Education

High school diploma or equivalent

Job description

Overview

The College of Pharmacy is hiring for an Administrative Support Specialist II to provide varied and high level administrative and technical support to the Department of Clinical Affairs and Outreach administrative department, with significant emphasis on more complex administrative responsibilities

Responsibilities

• Advises others on processes, procedures, and services; and resolves policy related or procedural problems.


• Gathers information and prepares various reports and correspondence; researches and resolves issues.


• Provides budget tracking and coordination for a unit or department.


• Plans and coordinates large or complex projects/events, and/or special activities such as orientations, consultations, exam proctoring and events.


• Performs specialized technical duties and coordinates processes.


• Reviews and verifies documentation for completeness and compliance with policies and procedures.


• Assists in the development and maintenance of data and databases.


• Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, record-keeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

Qualifications

• High school diploma or equivalent


• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions Allowed For Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Contract Type

Continuing

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• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.


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• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.