Administrative Support Specialist I--Senior Administrative Support Specialist

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University, Stillwater campus, is seeking an Administrative Support Specialist for the Department of Psychology. The role provides administrative, financial, and operational support and serves as a key contact for faculty, staff, and campus partners.

The final title will align with experience, and the position may be filled at Administrative Support Specialist I, II, or Senior level, commensurate with education, experience and qualifications.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date).
• The position may be filled at Administrative Support Specialist I, II, or Senior level with final title based on education, experience, and qualifications.
• Post-secondary education may substitute for years of required experience.

Responsibilities

• Provide administrative, financial, and operational support for the Department of Psychology.
• Serve as a key point of contact for faculty, staff, and campus partners.
• Help ensure departmental operations are accurate, timely, professional, and responsive.
• Support adherence to university, college, and departmental policies and procedures.

Skills

Organizational skills

Communication

Customer service

Independent and collaborative work

Education

High School/GED

Post-secondary education substitution

Tools

Microsoft Office

Job description

Campus

OSU-Stillwater

Contact Name & Email

Dr. David Schmitt, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.00 - $20.00

Hourly

About this Position

The Administrative Support Specialist for the Department of Psychology at Oklahoma State University provides administrative, financial, and operational support for the department. This position serves as a key point of contact for faculty, staff, and campus partners and helps ensure that departmental operations are accurate, timely, professional, and responsive.

The position may be filled at the Administrative Support Specialist I, Administrative Support Specialist II, or Administrative Support Specialist Senior level. The final title/rank will be commensurate with the selected candidate’s education, experience, and qualifications.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• The position may be filled at the Administrative Support Specialist I, Administrative Support Specialist II, or Administrative Support Specialist Senior level. The final title/rank will be commensurate with the selected candidate’s education, experience, and qualifications.

  Admin Supp Spclt I: High school and 1 year of clerical/customer service experience.

  Admin Supp Spclt II:High school and 2 years of clerical/customer service experience.

  Admin Supp Spclt Sr:High school and 3 years of clerical/customer service experience.

  Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

• Ability to operate general office equipment; proficiency with Microsoft Office.
• Strong organizational skills, ability to meet deadlines, and maintain confidentiality.
• Excellent communication and customer service skills; ability to work independently and collaboratively.
• Ability to learn and follow university, college, and departmental policies and procedures related to financial, administrative, and student support processes.

Preferred Qualifications

• Experience using administrative, financial, HR, or student information systems at OSU.
• Experience with business operations, financial administration, customer service, or related functions preferred, particularly in a higher education or public-sector environment.
• Experience working in an academic department, student-facing office, business office, or other complex administrative environment.