Administrative Support Specialist I – Office Operations

Commonwealth of Massachusetts; Walpole (MA); On-site; USD 58,000 - 82,000; Full time

Job summary

Commonwealth of Massachusetts' Department of Developmental Services seeks an Office Support Specialist I at the Newton/South Norfolk Area Office in Walpole, MA. This full-time position supports the management team and handles administrative functions, correspondence, scheduling, and onboarding of new hires.

The role is a full-time, 37.5-hour position with a set shift of 8:45am-5:00pm, Monday to Friday, located in Walpole, MA.

Qualifications

• At least two years of full-time administrative experience or equivalent.
• Education substitutions allow an Associate's degree for part or all of the required experience.
• Educational substitutions limited as described in substitutions section.

Responsibilities

• Maintain the main office space and handle correspondence, inquiries, data management, and document handling.
• Provide general support to staff and assist the Area Director and Assistant Area Director.
• Answer phones, file requests, and support staff in resolving problems and locating resources.
• Liaise with internal and external agencies for day-to-day operations of the Area Office.
• Prepare reports, create/maintain spreadsheets, and compile data using computer software/databases.
• Schedule and attend regular meetings and assist in onboarding new hires.

Skills

Administrative work

Data management

Scheduling

Education

Associate's degree in business administration

Job description

Commonwealth of Massachusetts' Department of Developmental Services seeks an Office Support Specialist I at the Newton/South Norfolk Area Office in Walpole, MA. This full-time position supports the management team and handles administrative functions, correspondence, scheduling, and onboarding of new hires.

The role is a full-time, 37.5-hour position with a set shift of 8:45am-5:00pm, Monday to Friday, located in Walpole, MA.