Administrative Support Specialist - Front Office & EHR

Compass Health; Bellingham (WA); On-site; USD 33,062 - 53,726; Full time

Benefits offered by this job

Medical, dental & vision insurance

16 days paid vacation

12 sick days annually + wellness day

13 paid holidays with floating days

Professional development funds & paid-

403(b) retirement plan match

Culture of support and work-life

Job summary

Compass Health is seeking an Administrative Support III for Whatcom MCOT in Bellingham, WA. This full-time role supports clinical and program staff with clerical duties, data entry, scheduling, and HIPAA-compliant records management.

Responsibilities include front-office support, EHR quality checks, reporting, and coordination of staff schedules. Requires a high school diploma and at least 1 year of related experience; medical/behavioral health background is preferred.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 1 year of related administrative or clerical experience.
• Experience in medical, behavioral health or social services preferred.
• Proficiency with Microsoft Office products including SharePoint, Outlook, Calendar, Teams, Word, Excel, and PowerPoint.
• Ability to maintain client confidentiality and comply with HIPAA.

Responsibilities

• Performs weekly data entry of client service records/client registration and files.
• Ensures administrative and clerical functions follow clinic policies and procedures.
• Performs daily chart closings as needed for all emergency programs.
• Quality check on Electronic Health Records (EHR) charts and services.
• Collects data to prepare reports.
• Assists with department trainings as necessary.
• Maintains properly named shared folders and proper placement.
• Front office coordination: greet clients, answer phones, assist visitors.
• Prepares correspondence, reports, and minutes as requested.
• Access WATCH database to pull reports for safety screening.
• Supports clinical staff schedules and ensures HIPAA compliance.
• Maintains files to meet licensing and contract requirements.
• Participates in supervision and team meetings.
• Inventory and supply management in coordination with Office/Clinical Managers.

Skills

Clerical skills

Communication skills

Organizational skills

Multitasking

Data entry accuracy

Education

High School Diploma or equivalent

Tools

Microsoft SharePoint

Outlook

Calendar

Teams

Word

Excel

PowerPoint

Job description

Compass Health is seeking an Administrative Support III for Whatcom MCOT in Bellingham, WA. This full-time role supports clinical and program staff with clerical duties, data entry, scheduling, and HIPAA-compliant records management.

Responsibilities include front-office support, EHR quality checks, reporting, and coordination of staff schedules. Requires a high school diploma and at least 1 year of related experience; medical/behavioral health background is preferred.