Administrative Support Specialist - Children's Division

State of Missouri; Missouri; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Defined pension plan

Leave and holidays

Health insurance eligibility

Job summary

The Department of Social Services – Children’s Division in Missouri seeks an Administrative Support Assistant to help manage interview scheduling, onboarding, documentation, and office operations. The role involves handling sensitive information and coordinating with HR, managers, and applicants.

Qualified candidates have at least four years of clerical experience and a high school diploma or GED, with demonstrated typing speed and strong communication skills.

Qualifications

• Typing quickly and accurately.
• Excellent oral, written and interpersonal communication skills.
• Strong time management and problem-solving abilities.
• Advanced knowledge of computer data systems, office equipment, software and forms.

Responsibilities

• Coordinate interview scheduling with applicants and interview panel members, including reserving meeting spaces, creating Teams links, and providing instructions.
• Compile and review hiring packets for completeness and coordinate submission with hiring managers and HR.
• Assist with onboarding by organizing paperwork, communicating next steps, and coordinating orientation and supplies.
• Order office supplies, monitor inventory, and maintain purchasing records.
• Prepare, proofread, and distribute correspondence, forms, and reports to support operations.
• Maintain accurate electronic files and protect confidential applicant and employee information.
• Respond to telephone and email inquiries and provide timely assistance.
• Assist with meeting scheduling and calendar coordination for MO CAN Response leadership.
• Perform other duties as assigned.

Skills

Typing

Interpersonal communication

Time management

Problem solving

Organizational skills

Physical ability

Education

High school diploma or equivalency

Tools

Office software

Job description

The Department of Social Services – Children’s Division in Missouri seeks an Administrative Support Assistant to help manage interview scheduling, onboarding, documentation, and office operations. The role involves handling sensitive information and coordinating with HR, managers, and applicants.

Qualified candidates have at least four years of clerical experience and a high school diploma or GED, with demonstrated typing speed and strong communication skills.