Administrative Support & Onboarding Coordinator

State-of-Missour; Missouri; On-site; USD 36,000 - 54,000; Full time

Job summary

The Department of Social Services - Missouri is seeking an Administrative Support Assistant to coordinate interview scheduling, support onboarding, maintain confidential files, and handle general clerical tasks. The role supports MO CAN Response leadership and staff, with base pay negotiable within the Northwest Region.

Qualified candidates will have at least one year of relevant experience or four+ years of clerical work, plus a high school diploma or GED. Apply via [e-mail].

Qualifications

• One or more years of administrative support experience with the Missouri Uniform Classification and Pay System; high school diploma or GED required.
• Four or more years of office or related clerical experience with a high school diploma or GED.
• Strong written and verbal communication; ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Coordinate interview scheduling with applicants and interview panel members, including reserving meeting spaces, creating Microsoft Teams links, and providing interview instructions and materials.
• Compile and review hiring packets for completeness, track required documents, and coordinate submission with hiring managers and Human Resources.
• Assist with new employee onboarding by organizing paperwork, communicating next steps, and coordinating orientation schedules and requests for supplies, equipment, and system access.
• Order office supplies, monitor inventory, and maintain purchasing records in accordance with agency procedures.
• Prepare, proofread, and distribute correspondence, forms, reports, and other documents to support team operations.
• Maintain accurate electronic files, spreadsheets, and tracking systems while protecting confidential applicant, employee, and agency information.
• Respond to telephone and email inquiries, route requests to appropriate staff, and provide helpful, timely assistance to applicants, employees, and other contacts.
• Assist with meeting scheduling, calendar coordination, document preparation, and other clerical needs for MO CAN Response leadership and staff.
• Perform other duties as assigned.

Skills

Typing

Communication

Time management

Problem solving

Interpersonal skills

Data systems knowledge

Education

High school diploma or GED

Tools

Office software

Job description

The Department of Social Services - Missouri is seeking an Administrative Support Assistant to coordinate interview scheduling, support onboarding, maintain confidential files, and handle general clerical tasks. The role supports MO CAN Response leadership and staff, with base pay negotiable within the Northwest Region.

Qualified candidates will have at least one year of relevant experience or four+ years of clerical work, plus a high school diploma or GED. Apply via [e-mail].