Administrative Support Specialist (Acquisition)

American Systems; Washington (District of Columbia); On-site; USD 46,000 - 97,000; Full time

Job summary

Join a dynamic and employee-owned firm dedicated to supporting national priority programs through innovative solutions. This role offers a unique opportunity to engage in the DoD Acquisition process, providing essential administrative support and collaborating with government agencies. You will play a vital role in drafting and coordinating acquisition documentation, ensuring accuracy and compliance. With a strong emphasis on professional development and meticulous attention to detail, this position is perfect for motivated individuals eager to make a difference in a collaborative environment. Enjoy comprehensive benefits and a commitment to pay transparency as you contribute to critical national initiatives.

Benefits

Healthcare benefits

Paid leave

Retirement plans

Insurance programs

Education and training assistance

Qualifications

• Active TOP SECRET clearance with SCI eligibility is required.
• 0-2 years relevant experience with a DoD agency is preferred.

Responsibilities

• Provide administrative support, ensuring documents are properly formatted.
• Assist in developing acquisition strategies and maintain records in SharePoint.

Skills

Professional communication skills

Attention to detail

Intrinsic motivation to improve processes

Education

Bachelor's Degree

Tools

MS Office applications

SharePoint

Job description

Overview

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.

Responsibilities

• Provide timely and thorough administrative support with updating documents, ensuring documents are properly formatted, spelling, grammar, and punctuation are correct.
• Assist government procurement agencies in developing acquisition strategies, work statements, evaluation plans, and qualifying vendors.
• Support the Integrated Product Team (IPT) Team Lead in contracting, contract modification tracking, proposal technical assessments, and other urgent action items.
• Draft, prepare, edit, and coordinate various reports to assist with Acquisition documentation (RFP, SOW, CDRLs, and J&A) development.
• Assist in the preparation of purchase requests (small acquisition procurements) and larger acquisitions.
• Maintain various records and documents in SharePoint, tracking existing contract actions and providing detailed reports.
• Draft, review, and send communication between various Subject Matter Experts and maintain archives in SharePoint.
• Update Acquisition documents (RFP, SOW, CDRLs, J&A) to support IPT Leadership.
• Support meetings, design reviews/audits, working groups, and briefings at other facilities.

Qualifications

• Active TOP SECRET clearance with SCI eligibility
• Bachelor's Degree + 0-2 years relevant experience with a DoD agency
• Willingness to learn the DoD Acquisition process and a Program Office's role within that process.
• Intrinsic motivation to improve processes
• Meticulous attention to detail
• Professional communication skills (both written and verbal)
• Proficiency with MS Office applications (PPT, Word, Excel, etc)
• NOTE: This position is currently 100% on site at Joint Base Anacostia Bolling (JBAB), Washington DC.

Pay Transparency Statement

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is USD $46,100.00/Yr. - USD $97,000.00/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.

EEO Statement

EEO Race/Sex/Disability Status/Veteran Status