Administrative Support Specialist 3 — Office Ops & Data

State of Iowa; Fairfield (IA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Paid holidays and generous leave

Career advancement opportunities

Job summary

State of Iowa is seeking an Administrative Support Assistant 3 in Fairfield, IA to handle clerical duties across multiple counties. You will enter and verify data, manage communications, and prepare official documents in a fast-paced correctional environment.

The role emphasizes attention to detail, discretion with sensitive information, and strong collaboration with internal teams to improve workflows.

Qualifications

• Two years of general office, clerical, data entry/processing experience or education.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and modern office systems.

Responsibilities

• Clerical duties for Jefferson, Washington, and Van Buren Counties.
• Enter and validate data in databases and internal systems.
• Manage communications and mail flow.
• Prepare, proofread, and format reports and official documents.
• Support document management in physical and digital filing systems.
• Assist with office supply ordering.

Skills

Attention to detail

Organization

Multitasking

Written & verbal communication

Customer service mindset

Confidential information handling

Education

Two years education/experience

Tools

Microsoft Office

Data entry systems

Job description

State of Iowa is seeking an Administrative Support Assistant 3 in Fairfield, IA to handle clerical duties across multiple counties. You will enter and verify data, manage communications, and prepare official documents in a fast-paced correctional environment.

The role emphasizes attention to detail, discretion with sensitive information, and strong collaboration with internal teams to improve workflows.