Administrative Support Assistant 3

State of Iowa; Fairfield (IA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision benefits

Paid holidays and generous leave

Career advancement opportunities

Job summary

State of Iowa is seeking an Administrative Support Assistant 3 in Fairfield, IA to handle clerical duties across multiple counties. You will enter and verify data, manage communications, and prepare official documents in a fast-paced correctional environment.

The role emphasizes attention to detail, discretion with sensitive information, and strong collaboration with internal teams to improve workflows.

Qualifications

• Two years of general office, clerical, data entry/processing experience or education.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and modern office systems.

Responsibilities

• Clerical duties for Jefferson, Washington, and Van Buren Counties.
• Enter and validate data in databases and internal systems.
• Manage communications and mail flow.
• Prepare, proofread, and format reports and official documents.
• Support document management in physical and digital filing systems.
• Assist with office supply ordering.

Skills

Attention to detail

Organization

Multitasking

Written & verbal communication

Customer service mindset

Confidential information handling

Education

Two years education/experience

Tools

Microsoft Office

Data entry systems

Job description

ADMINISTRATIVE SUPPORT ASSISTANT 3- Fairfield, IA

Join Our Mission – Be the Backbone of Progress

Are you ready to make a meaningful impact behind the scenes in Iowa’s correctional system? As an Administrative Support Assistant 3 at the Fairfield Office in District 8, you’ll play a vital role in keeping our operations running smoothly. This position is perfect for detail-oriented professionals who thrive in fast-paced environments, enjoy organizing information, and want to support a mission-driven team making a difference every day.

What You'll Do:

• Being responsible for the clerical duties for Jefferson, Washington, and Van Buren Counties
• Entering and validating data in databases and internal systems
• Managing communications and mail flow
• Preparing, proofreading, and formatting reports, correspondence, and official documents
• Supporting document management across both physical and digital filing systems
• Assisting with office supply ordering

You’ll also support internal teams by providing timely information, handling sensitive data with discretion, and improving operational workflows.

What We're Looking For

• Strong attention to detail, organizational skills, and the ability to multitask
• Effective communication skills—both written and verbal
• Familiarity with Microsoft Office, data entry, and modern office systems
• A customer service mindset with a team-first attitude
• The ability to handle confidential information with professionalism

Why Join Us?

Working for the Iowa Department of Corrections means more than just a paycheck.

You’ll gain:

• Great benefits including health, dental, vision, and retirement plans
• Work-life balance with paid holidays and generous leave policies
• Opportunities to grow with a supportive team and career advancement paths
• A meaningful mission—your work will directly support public safety and community rehabilitation

Take the next step in your career while helping Iowa’s correctional system function at its best.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Worklaws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
2. A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.