Senior Admin Support Specialist: Scheduling & Records

State-of-Iow; Waterloo (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Health Insurance

IPERS Retirement

Flexible Spending Accounts

Life Insurance

Employee Assistance Programs

Employee Discount Programs

Job summary

State of Iowa’s Waterloo Probation/Parole Office seeks an Administrative Support Assistant 3 to perform advanced-level clerical duties, manage communications, schedule appointments, prepare documents, and oversee supply and file operations.

The role requires interpreting and applying technical guidelines, data entry with specialized terminology, and occasional travel, contributing to community safety and efficient office operations.

Qualifications

• Two years of full-time work experience in general office, clerical, or data entry.
• Two years of education and/or full-time experience, where 30 semester hours equals one year of full-time experience.
• Current state executive branch experience: six months as Administrative Support Assistant 2 or eighteen months as Administrative Support Assistant 1.

Responsibilities

• Performs advanced-level administrative support work, including managing communications, scheduling, document preparation, supply management, and property assignment.
• Acts as an expert in interpreting, adapting, and applying technical program guidelines; leads and coordinates office support operations.

Job description

State of Iowa’s Waterloo Probation/Parole Office seeks an Administrative Support Assistant 3 to perform advanced-level clerical duties, manage communications, schedule appointments, prepare documents, and oversee supply and file operations.

The role requires interpreting and applying technical guidelines, data entry with specialized terminology, and occasional travel, contributing to community safety and efficient office operations.