Administrative Support Assistant 3 - Waterloo

State of Iowa - Executive Branch; Waterloo (IA); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Health, Dental, Vision Insurance

IPERS Retirement

Flexible Spending Accounts

Life Insurance

Employee Assistance Programs

Employee Discount Programs

Job summary

The Waterloo Probation/Parole Office is seeking an Administrative Support Assistant 3 to provide advanced administrative support, including communications, scheduling, document prep, and data entry with specialized terminology. The role requires interpreting program guidelines, coordinating office operations, and maintaining accurate files related to licensure/certification.

The State of Iowa offers a comprehensive benefits package with health, dental, vision insurance, IPERS, paid time off, and

Qualifications

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
• Thirty semester hours of accredited college coursework equals one year of full-time experience.
• State executive branch experience: six months as Administrative Support Assistant 2 or eighteen months as Administrative Support Assistant 1.

Responsibilities

• Manage communications, scheduling, document preparation, supply management, and property assignment.
• Interpret and apply technical program guidelines; lead office support operations.
• Data entry involving extensive legal, medical, law enforcement, or scientific terminology.
• Reviewing and authorizing or rejecting requests or applications for licensure/certification.

Skills

General office experience

Data entry

Clerical work

Education

Two years of college coursework (30 semester hours) or equivalent

Job description

Waterloo, IA

Performs advanced-level administrative support work, including managing communications, scheduling, document preparation, supply management, and property assignment; acts as an expert in interpreting, adapting, and applying technical program guidelines; leads and coordinates office support operations; performs highly specialized data entry work involving extensive legal, medical, law enforcement, or scientific terminology; performs specialized clerical work managing files and records, or reviewing and authorizing or rejecting requests or applications for licensure/certification; performs related work as required.

Job Description

Administrative Support Assistant 3

Waterloo Probation/Parole Office

527 E. 5 th Street, Waterloo, IA

Performs advanced-level administrative support work, including managing communications, scheduling, document preparation, supply management, and property assignment; acts as an expert in interpreting, adapting, and applying technical program guidelines; leads and coordinates office support operations; performs highly specialized data entry work involving extensive legal, medical, law enforcement, or scientific terminology; performs specialized clerical work managing files and records, or reviewing and authorizing or rejecting requests or applications for licensure/certification; performs related work as required.

We value integrity, ethical conduct, and attention to detail in all aspects of our work, and we invite you to become an integral part of our team dedicated to transforming lives and promoting community safety.

As a State of Iowa Employee, you will also receive a robust benefits package including:

• Paid time off including vacation, paid holidays, and sick leave with no cap on the sick leave hours that you can accrue
• Excellent Health, Dental and Vision Insurance Package
• IPERS Retirement package and option for deferred compensation
• Flexible Spending Accounts (medical and dependent care)
• Free Life Insurance
• Employee Assistance Programs
• Employee Discount Programs

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.

Additional Qualification Requirements

Must be free to travel occasionally and work varied hours. Employees must arrange transportation to and from assigned work areas.