Administrative Support Specialist 3 - Data, Mail & Records

Iowa National Guard; Des Moines (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

IPERS

Health, Dental and Vision Insurance

Vacation Leave

Sick Leave

Paid Holidays

Flexible Spending Accounts

Life Insurance

Long-Term Disability Insurance

Job summary

The Iowa Department of Revenue, Alcohol & Tax Operations Division, seeks an Administrative Support Assistant 3 to support mail processing, data entry, and record maintenance in a high-volume environment.

This full-time role emphasizes accuracy, initiative, and discretion, with responsibilities spanning imaging, data entry, and official correspondence handling to support tax and alcohol operations across Iowa.

Qualifications

• Two years of full-time office, clerical, data entry experience.
• Education/experience: 30 semester hours equals one year of experience.
• State executive branch experience: 6 months as Administrative Support Assistant 2 or 18 months as Administrative Support Assistant 1.

Responsibilities

• Open all incoming mail manually.
• Operate OPEX imaging equipment.
• Enter data of tax information and payments, timely and accurately.
• Display initiative, effort, attention to detail, and commitment with minimal supervision.
• Compile and review for accuracy all outgoing correspondence.
• Record and maintain daily metrics of incoming and outgoing mail.
• Perform official record management services for the Department.

Skills

Data entry

Office administration

Confidentiality

Record keeping

Tools

OPEX imaging equipment

Job description

The Iowa Department of Revenue, Alcohol & Tax Operations Division, seeks an Administrative Support Assistant 3 to support mail processing, data entry, and record maintenance in a high-volume environment.

This full-time role emphasizes accuracy, initiative, and discretion, with responsibilities spanning imaging, data entry, and official correspondence handling to support tax and alcohol operations across Iowa.