Administrative Support Specialist - 2541

University of North Calorina Pembroke; Pembroke (NC); On-site; USD 37,000 - 47,000; Full time

Job summary

Join a forward-thinking organization as an Administrative Support Specialist, where you will play a crucial role in enhancing the operational efficiency of Facilities Management. This position involves managing the computerized maintenance management system, coordinating events, and supporting various administrative functions. With a focus on creating a safe and accessible environment, you will collaborate with the campus community and contribute to the overall mission of providing excellent service. If you have a passion for organization and a knack for administrative tasks, this is a fantastic opportunity to make a meaningful impact.

Qualifications

• One year of related office experience or equivalent training.
• Preferred 7-10 years of experience in administrative roles.

Responsibilities

• Manage the computerized maintenance management system.
• Coordinate event needs and support the Facilities Work Control Center.

Skills

Administrative Support

Computerized Maintenance Management System

Event Coordination

Vendor Management

Education

High School Diploma

Tools

Microsoft Office Suite

Facilities Management Software

Job description

Administrative Support Specialist - 2541

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

This position is subject to the successful completion of an employment background check, which includes criminal background check, employment verification, reference checks, license verification (if applicable), and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination based on protected veteran status, disability, age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Position Information

• Division: Division of Finance and Administration
• Department: Facilities Operations
• Working Title: Administrative Specialist
• Vacancy Type: Probationary, Permanent, Full Time
• Minimum Education/Experience: High school diploma or equivalent and one year of related office experience; or equivalent training and experience.
• FTE: 1
• Position Overall Competency Level: J
• Recruitment Range: $37,486 - $46,787
• Anticipated Hiring Range: $37,486 - $44,510
• Position #: 2541
• FLSA Status: Non-Exempt
• Months per year: 12
• Work Schedule: 8:00 a.m. - 5:00 p.m.
• Work Schedule Type: Flexible

Primary Purpose of Organization Unit

Under the supervision of the Assistant Vice Chancellor for Facilities, Facilities Management includes Facilities Operations and Facilities Planning and Construction. Its mission is to deliver services, oversee finances, and liaise with federal, state, and local agencies regarding campus planning, construction, operation, and maintenance. The goal is to provide a safe, clean, accessible, and attractive environment to enhance the academic and administrative experience.

Primary Purpose of Position

This position serves within the Facilities Operations and Maintenance Department in an administrative role, working with the campus community on various events and assisting with related needs.

Job Description

The role includes managing the computerized maintenance management system as the administrator, serving as the contact with the system vendor for annual service contracts, ensuring system upgrades, coordinating event needs, supporting the Facilities Work Control Center, acting as a backup for requisitions and P-card allocations, and handling special projects. Additionally, the position is the Web Information Coordinator (WIC) for Facilities Operations and Maintenance.

Management Preference

7–10 years of experience is preferred.

Licenses or Certifications

Required by statute or regulation.

This position is subject to a background check, employment verification, reference checks, license verification (if applicable), and credit check (if applicable). All hires must verify identity and work eligibility in the U.S. and complete employment verification forms. Candidates claiming Veterans Preference must attach DD-214 documentation.

Required and Optional Documents

• C V/Resume
• Cover Letter
• Other Document
• Other Document 2
• Other Document 3
• Other Document 4

Posting Specific Questions

Required fields are marked with an asterisk (*).

• * How did you hear about this opportunity?
• * Do you possess a valid driver's license? Please specify issuance and expiration dates.
• * How many years of experience do you have in this type of position?
• * Have you worked in higher education before? If yes, detail your experience.