Administrative Support Specialist

Greater Oshkosh Economic Development Corp.; Oshkosh (WI); Hybrid; USD 10,000 - 60,000; Part time

Job summary

An established nonprofit organization is seeking a dedicated Administrative Support Specialist to enhance its financial and operational efficiency. This part-time role, offering flexible hours, is perfect for someone who thrives in a community-focused environment. You'll be instrumental in managing accounting tasks, providing administrative support, and ensuring smooth operations. Join a mission-driven team that values creativity and collaboration, and make a meaningful impact in the Greater Oshkosh area. If you're organized, self-motivated, and ready to contribute, this opportunity awaits you.

Benefits

Flexible Work Hours

Hybrid Work Option

Business Casual Attire

Community Impact Opportunities

Qualifications

• Detail-oriented accounting & operations professional.
• Experience with financial and administrative functions.
• Proficient in Microsoft Office and accounting software.

Responsibilities

• Manage day-to-day accounting tasks including payroll and reconciliations.
• Provide administrative support for scheduling and correspondence.
• Assist with budgeting, audits, and reporting requirements.

Skills

Organizational Skills

Communication Skills

Creative Thinking

Problem Solving

Confidentiality

Microsoft Office Proficiency

Education

Bachelor's Degree in Business Administration

Associate's Degree in Business Administration

Tools

QuickBooks

Job description

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Greater Oshkosh Economic Development Corp. provided pay range

This range is provided by Greater Oshkosh Economic Development Corp.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $26.00/hr

Make an impact with your skills. Greater Oshkosh EDC is seeking a detail-oriented, mission-driven accounting & operations professional to support our nonprofit’s day-to-day financial and administrative functions. This is a part-time, flexible opportunity for someone who thrives in a dynamic, community-focused environment and enjoys working both independently and collaboratively.

Administrative Support Specialist Description

Hours: Approximately 20 hours per week

Compensation: $22 - $26 hourly

The Administrative Support Specialist will provide support services for the non-profit organization, including administrative, accounting, and analysis. The job covers tasks supporting the organization’s operations, goals and objectives. This position is a member of the GO-EDC team reporting to the President/CEO.

This list of responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as agreed upon.

General Accounting Responsibilities

• Day-to-day activities of bank deposits, cash management, general ledger entries, accounts payable and accounts receivable including client loan payments and amortization schedules.
• Process Bi-weekly Payroll.
• Complete Month-End Preparations including journal entries, bank and credit card reconciliation.
• Assist with year-end audits, budgeting/forecasting, and preparation of organizational 1099s.

Administrative Duties

• Scheduling; managing calendars, booking appointments, and planning meetings.
• Correspondence; newsletters, emails, and occasional mass mailings.
• Database development, entry, and updates.
• Assist in reporting requirements for grants or programs.
• Prepare agenda, materials, and minutes for committee meetings as available.
• Attend scheduled internal and external meetings as needed.
• Order office supplies and manage inventory.

Skills/Qualifications:

• Organized and self-motivated.
• Ability to communicate with clients, vendors and co-workers professionally.
• Creative thinking and problem solving.
• Understands the importance of confidentiality.
• Familiarity with Microsoft Office products and online tools

Employment Requirements:

• Bachelor's or associate’s degree in business administration or similar field
• Knowledge of or proficiency with QuickBooks or other accounting software preferred
• Great at working independently while also working well with a small team

Employment Type: Part-Time

• Business casual attire
• Hybrid work option: Work from home 1-2 days per week.
• Hiring immediately

To apply, please send your resume, cover letter, and three references to Tricia Rathermel at [e-mail]. We look forward to learning how your skills and experience can help support our growing impact in the Greater Oshkosh area.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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