Executive Assistant

Montgomery; Montgomery, Northern (AL, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid annual leave

Paid sick leave

Paid holidays

RSA retirement

Job summary

The City of Montgomery is seeking an experienced executive support professional to provide a full range of administrative services to the Mayor's Office. This role may supervise lower level staff and handles non-routine duties requiring strong office protocols.

Applicants should have a Bachelor's degree in a related field and at least four years of advanced administrative experience, with preference for experience in government affairs and contract review.

Qualifications

• Bachelor’s degree and four years of advanced administrative experience including government affairs.
• Experience supporting upper-level management is required.
• Technical certification may substitute for one year of experience.

Responsibilities

• Provide full range of general and specialized administrative support to the Mayor's Office.
• Differentiate responsibilities from lower admin levels and supervise staff as needed.

Skills

Contract review

Government affairs

Executive support

Supervising staff

Education

Bachelor's degree in Political Science, Marketing, Public Relations, or related field

Advanced training in office administration

Technical certification in Office Administration (substitute for 1 year)

Job description

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. **A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations**

Nature of Work

This is an advanced-level executive support position performing a full range of general and specialized administrative support procedures with differentiation from lower administrative support levels in providing direct support to the Mayor's Office in a variety of administrative functions. The employee may supervise lower level employees.� Work in this class is non-routine and cyclical in nature. Work requires knowledge of office administration, protocols and supervision.

Minimum Qualifications

A Bachelor’s degree in Political Science, Marketing, Public Relations, or a related field and four (4) years of advanced administrative experience that demonstrates full knowledge of organizational functions, to include contract review and government affairs. Qualified candidates should also have experience in supporting upper-level management. �A technical certification in Office Administration or a closely related area may substitute for one year of experience. Advanced training in office administration or a closely related area is preferred at this level.��

NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Mayor's Office. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection test will used to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.

Additional Information

BENEFITS: Employees are offered a competitive benefits package, which includes health, dental, and life insurance; paid annual and sick leave; paid holidays; and participation in the Retirement Systems of Alabama (RSA) retirement program.

DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).

BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)

EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at [phone].

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs. Please visit the Update Contact Information page to log in and update to your contact information at any time.