Administrative Support Specialist

Ak-Chin Indian Community; Maricopa (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation/Personal sick leave

Health benefits (medical/dental/vision

401k

Disability insurance

14 holidays

Job summary

Ak-Chin Indian Community in Arizona seeks an experienced administrative support professional for the Health and Human Services Department. The role performs a variety of clerical duties, maintains records, coordinates travel, and assists with intake and referrals to programs.

With a focus on confidentiality and efficient office workflow, the position requires strong English skills, proficiency in MS Word/Excel, and the ability to interact with staff, clients, and external partners.

Qualifications

• Knowledge of the principles and practices of office management.
• Knowledge of proper business English, spelling, grammar, and basic arithmetic.
• Knowledge of a variety of computer software, including word processing, database and spreadsheet applications.
• Skill in preparing a variety of records, reports, and correspondence using appropriate format.

Responsibilities

• Transcribes, types, and edits documents for supervisor’s approval.
• Maintains sign-in log of all client appointments and visitors.
• Prepares monthly, periodic and special reports by gathering data from unit files/records.
• Coordinates conference/workshop attendance and travel arrangements for HHS staff.
• Maintains appointment calendars and schedules meetings and appointments for HHS staff.
• Greets visitors and screens incoming mail and telephone calls, initiating referral services as needed.

Skills

Administrative support

Office management

Communication

Attention to detail

Education

Associates Degree or Office Management certification

Tools

MS Word

Excel

Databases

Job description

Ak-Chin Indian Community in Arizona seeks an experienced administrative support professional for the Health and Human Services Department. The role performs a variety of clerical duties, maintains records, coordinates travel, and assists with intake and referrals to programs.

With a focus on confidentiality and efficient office workflow, the position requires strong English skills, proficiency in MS Word/Excel, and the ability to interact with staff, clients, and external partners.