Administrative Support & Records Coordinator

USDA Animal and Plant Health Inspection Service (APHIS); Brewerton (NY); On-site; USD 41,000 - 53,000; Full time

Benefits offered by this job

None

Job summary

USDA APHIS in the United States is seeking an Administrative Support Assistant to perform a range of support duties including timekeeping, travel system assistance, FOIA responses, and record-keeping for office programs.

The role involves maintaining property inventories, personnel files, and awards databases, with emphasis on accuracy, compliance, and timely communication. This GS-5 level opportunity is wide-ranging and team-oriented.

Qualifications

• Experience maintaining the filing system, both physical and electronic.
• Experience analyzing and reporting findings from financial systems and ledgers.
• Experience working with agreements and reporting.
• Experience scheduling and organizing planning meetings.

Responsibilities

• Serves as timekeeper for Time and Attendance processing (WebTA).
• Assists employees in the use of the travel system.
• Responds to FOIA requests and assists the public.
• Maintains inventory of property and handles transfers/disposals.
• Maintains employee performance documents.
• Processes awards and maintains awards database.
• Maintains files per records management policies and APHIS guidelines.
• Responds to routine correspondence; edits for grammar and spelling.
• Performs other related administrative duties.

Skills

Filing systems

Financial reporting

Agreements management

Meeting scheduling

Education

Four years above high school

Job description

USDA APHIS in the United States is seeking an Administrative Support Assistant to perform a range of support duties including timekeeping, travel system assistance, FOIA responses, and record-keeping for office programs.

The role involves maintaining property inventories, personnel files, and awards databases, with emphasis on accuracy, compliance, and timely communication. This GS-5 level opportunity is wide-ranging and team-oriented.