Program Support Assistant

Jaes Program; Lexington (KY); Presencial; USD 42.000 - 55.000; Jornada completa

Descripción de la vacante

The United States Department of Agriculture – Agricultural Research Service (USDA-ARS) seeks a skilled Administrative Assistant to support the Research Leader and professional staff with secretarial and programmatic duties. You will coordinate travels, budgets, contracts, and procurement while maintaining efficient unit operations.

Responsibilities include preparing materials for manuscripts, editing for clarity, and developing new administrative processes to meet unit needs.

Formación

• Provides secretarial and administrative support to the Research Leader and staff.
• Coordinates travel, budget, purchasing and HR tasks.
• Develops and implements new administrative processes to meet unit needs.

Responsabilidades

• Participates in program planning support such as research project coordination.
• Serves as the primary administrative contact for the Unit.
• Performs tasks using online systems.
• Prepares graphics, photos/slides, and tables from data for leadership.
• Coordinates manuscript and report processing for public information; edits for structure and clarity.
• May serve on special committees or projects.

Conocimientos

Project coordination

Travel documentation

Budget coordination

Agreements

Procurement

HR administration

Administrative support

Descripción del empleo

This position is located within the United States Department of Agriculture (USDA), Agricultural Research Service (ARS). The location of this position will be determined upon selection.

In this position, you will serve as a personal assistant to the Research Leader and other professional staff providing various secretarial, administrative, and program support duties, allowing them to focus on the organization's primary mission.

Duties

• Participates in program planning support work such as research project coordination, travel documentation, budget coordination/tracking, agreements, and purchasing/procurement of supplies and equipment, and human resources administration.
• Serves as the primary administrative business process point of contact for the Unit.
• Performs various tasks using on-line systems.
• Prepares graphics, photos/slides, creates tables and graphs based on statistical data for Research Leader and professional staff.
• Coordinates the processing of manuscripts and reports for public information; edits material for correct structure, clarity and arrangement of format for scientific journals and other media.
• Develops and implements new systems or administrative processes to meet Unit needs.
• May serve on special committees or special projects.