Executive Logistics & Administrative Specialist

USDA Animal and Plant Health Inspection Service (APHIS); Fort Collins (CO); Presencial; USD 62.000 - 89.000; Tempo integral

Resumo da vaga

USDA APHIS in Fort Collins, CO is seeking a Staff Support Specialist to assist the Director of the Logistics Center and staff in deploying veterinary resources within 24 hours. You will help plan, train, and exercise rapid response for stockpile resources, and support administrative and logistical operations across the center.

The role emphasizes coordination of travel, schedules, and contracts, plus maintaining administrative procedures and internal controls to ensure efficient operations.

Qualificações

• One year of specialized experience at GS-07 level or master’s/graduate degree
• Developed/modified guidelines, work processes, and administrative practices
• Organized and monitored paperwork for contracts, grants, MOUs
• Planned mail operations: receipt, routing, and vouchers, guiding staff as needed
• Transcripts required if qualifying based on education
• Combination of education & experience can qualify for GS-09

Responsabilidades

• Participates in planning, designing, conducting, and coordinating training/exercise events
• Manage Director’s travel, schedules, and workflow; ensure continuity in absence
• Guide staff on travel issues; review travel authorizations and vouchers for compliance
• Support personnel actions, advising on staffing, performance, and workforce planning
• Lead and motivate staff; improve processes and implement internal controls
• Develop and update administrative procedures; communicate and support adoption
• Coordinate tasks, deadlines, and communications with field operations and leadership
• Support executive protocol, committees, meetings, and prepare materials
• Provide administrative and logistical support to the Director and represent views to staff and stakeholders

Conhecimentos

Travel coordination

Administrative support

Documentation management

Guidelines development

Office procedures

Formação

Master's degree in Business/ Public Adminor related field

Education + Experience combinations

Descrição da vaga

USDA APHIS in Fort Collins, CO is seeking a Staff Support Specialist to assist the Director of the Logistics Center and staff in deploying veterinary resources within 24 hours. You will help plan, train, and exercise rapid response for stockpile resources, and support administrative and logistical operations across the center.

The role emphasizes coordination of travel, schedules, and contracts, plus maintaining administrative procedures and internal controls to ensure efficient operations.