Administrative Support, Materials

Power Solutions International; Itasca (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pet insurance

Discounted prescription plans

401k match

Life insurance

AD&D

Short- and long-term disability

Employee assistance program

Job summary

Power Solutions International (PSI) in Itasca, IL is hiring a Materials Administrator to support Shipping/Receiving and Materials departments. The role coordinates with PSI divisions to track and maintain materials with SOX-compliant reporting.

Essentials include a High School diploma, strong Excel skills, and ERP experience (Epicor preferred). The position is 1st shift and full-time, with $20.00-$22.00 hourly pay plus overtime.

Qualifications

• High School Diploma or GED; or equivalent combination of education and administrative experience.
• Proficient in Microsoft Excel and ERP systems (Epicor preferred).
• Strong analytical thinking and attention to detail in operations.

Responsibilities

• Assist in daily materials team operations, ensuring proper labeling and packaging of shipments.
• Package, label and weigh items; determine shipping method and charges per procedures.
• Communicate with customers and stakeholders to ensure a positive service experience.
• Prepare accurate invoices to accompany shipments and ensure SOX compliance.
• Enter transactions on time and accurately; troubleshoot issues across departments.
• Follow safety procedures and use PPE while navigating the plant.
• Perform tasks per process flow diagrams for the department.

Skills

Analytical thinking

Problem solving

Attention to detail

Team-oriented

Education

High School Diploma/GED

Tools

Excel

Epicor ERP

Job description

Materials Administrator

Job Location: IL 1465 - Itasca, IL 60143

Position Type: Full Time

Education Level: High School

Salary Range: $20.00 - $22.00 Hourly

Job Shift: 1st Shift (Monday-Thursday, 5:30AM-4:00PM)

Job Category: Warehouse

Hourly pay rate: $20.00 - $22.00/hr. + overtime

Summary:

The Materials Administrator will provide support to the Shipping/Receiving and Materials Departments while coordinating with other PSI departments to follow established procedures that assist to track and maintain materials and data that ensure SOX compliance and accurate reporting of materials.

Power Solutions International (PSI) is a leading manufacturer of emissions-certified powertrains specializing in customized and fully integrated turnkey solutions for the leading global equipment manufacturers in the industrial, transportation, and energy markets manufacturers. Our facilities are housed in one million square feet of engineering, assembly, operations, and distribution space across seven facilities. We are positioned to meet the high production volumes of our customers with added capacity for growth.

Essential Responsibilities:

• When required, assist in the daily operations of the materials team, ensuring all shipments receive the proper labeling and packaging
• Accurately package, label and weigh items to be shipped and ensure proper shipment method and shipping charges are maintained utilizing established procedures with a focus on accuracy and process improvement.
• Assure positive internal and external customer service experience including directly communicating with customers and company stakeholders to create a superior customer experience.
• Prepare detailed and accurate invoices to accompany shipments and ensure all items are packaged and shipped adhering to PSI company standards, data retention policy, and SOX compliance.
• Ensure all necessary transactions are entered on time and accurately.
• Troubleshoot any issues that arise with production, accounting, inventory, and materials personnel.
• Perform tasks outlined in specific process flow diagrams as it relates to your specific department / function.
• Procure the proper approvals for any required transactions.
• Adhere to all safety procedures including the use of personal protective equipment and navigating the plant with alert behavior.
• All other duties as assigned by management.

Requirements:

• High School Diploma/ GED; or equivalent combination of education and administrative experience.
• Tech savvy with Microsoft Office, specifically Excel, and ERP knowledge (Epicor preferred).
• Demonstrated analytical thinking, problem solving, and attention to detail, ideally applied to customer-facing complex operations.
• Previous office or administrative support experience.
• Knowledge of manufacturing and/or inventory control systems in a manufacturing environment a plus.
• Previous experience with SOX controls or working for a publicly traded company.
• Must be self-directed, motivated and detail-oriented with exceptional organizational skills.
• Work well within a team environment.

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Discounted prescription plans
• 401k match
• Life insurance
• AD&D
• Short- and long-term disability
• Employee assistance program

Power Solutions International/3Pi is an EOE disability/vet company offering a drug-free workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees.