Administrative Support Lead — Academic Office & Travel

Wayne State University; Detroit (MI); On-site; USD 36,000 - 43,000; Full time

Job summary

Wayne State University in Detroit, MI, is seeking an Administrative Support Associate III for the Depts. of Physician Assistant Studies/Nurse Anesthesia.

The role entails performing full secretarial duties, overseeing workflow, and handling budgeting tasks within a busy academic unit. Responsibilities include organizing office operations, drafting routine memos, and coordinating travel, including foreign travel, while supervising clerical staff and ensuring data accuracy.

Qualifications

• Education: High school graduate with additional business related courses or an equivalent combination of education and/or experience.
• Experience: Experience providing functional supervision to clerical support staff.
• Knowledge, Skills, and Abilities: Ability to operate complex office equipment including software necessary for spreadsheet design basic desktop publishing and graphics.
• Ability to communicate effectively with others.
• Ability to perform basic bookkeeping duties, including the ability to analyze data and make projections.

Responsibilities

• Organize, monitor, and expedite the workflow of an assigned office.
• Initiate follow-up procedures regarding pending matters and route routine correspondence.
• Edit correspondence and reports and prepare manuscripts or newsletters.
• Perform basic bookkeeping and prepare routine monthly reports.
• Coordinate nonacademic and academic paperwork processing according to procedures.
• Provide supervision to clerical staff and train in procedures.
• Keep calendar, schedule appointments, and arrange meetings and travel.

Skills

Office equipment

Spreadsheet design

Desktop publishing

Communication skills

Bookkeeping

Transcription skills

Data analysis

Education

High school diploma

Business related courses

Tools

Spreadsheet software

Desktop publishing software

Graphics software

Job description

Wayne State University in Detroit, MI, is seeking an Administrative Support Associate III for the Depts. of Physician Assistant Studies/Nurse Anesthesia.

The role entails performing full secretarial duties, overseeing workflow, and handling budgeting tasks within a busy academic unit. Responsibilities include organizing office operations, drafting routine memos, and coordinating travel, including foreign travel, while supervising clerical staff and ensuring data accuracy.