Administrative Support I (Full Time)

final mile; Waco (TX); On-site; USD 19,000 - 27,000; Full time

Job summary

final mile is seeking an Administrative Support I to provide essential office support for managers and field teams in Texas. The role includes handling calls, emails, route paperwork, and onboarding documents for drivers, with a focus on multi-tasking and professional communication.

The position requires high school education, proficiency in Microsoft Office, and prior customer service experience. Evening and Saturday availability is needed, with a pay rate of $16.42 per hour.

Qualifications

• High school diploma or equivalent; post high school education is a plus.
• Proficient in Microsoft Office (Word, Excel, etc.).
• Prior customer service experience preferred.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced office environment.

Responsibilities

• Provide administrative support to managers and team members.
• Answer inbound phone calls and respond to emails promptly.
• Assist in driver training and onboarding documents.
• Process daily working orders and update status with logistics
• Coordinate with vendors on inbound damage or replacement orders
• Monitor delivery routes and assist delivery/installation teams as needed
• Maintain professional and safe work environment
• Update inventory and prepare POD packets for warehouse
• Close reports on a nightly basis
• Handle customer issues with strong service orientation
• Communicate with builders, contractors, and supervisors to ensure customer satisfaction
• Print pull sheets and mark live daily in warehouse

Skills

Customer service

Detail oriented

Organizational skills

Time management

Problem solving

Accountable

Dependable

Documentation

Data analysis

Phone skills

Conflict resolution

Active listening

Multitasking

Education

High school diploma

Postsecondary education

Tools

Microsoft Office

Job description

The Administrative Support I will provide administrative support to all managers. These responsibilities may include route monitoring, clerical duties, filing, answering phone calls, responding to emails, assisting in driver training and onboarding documents for inexperienced drivers. Qualified candidates will have a strong ability to multi-task and a friendly demeanor.

Essential Job Functions:

• Assemble and audit route paperwork for the next day
• Answer inbound phone calls
• Ability to handle customer issues
• Contact vendors on inbound damage or replacement orders
• Respond to email in a timely manner
• Address pending orders
• File paperwork
• Strong customer service skills required
• Act in a professional and an appropriate manner
• Assist in the processing of inbound delivery teams
• Monitor the delivery routes of the course of your shift
• Assist in the track route progress, as needed; call Drivers every hour to address issues as needed
• Call customers to obtain their feedback regarding their delivery experience
• Assist in the completion of POD packets that are available at the warehouse
• Responsible for the closing reports on a nightly basis
• Works well without direct supervision, professional demeanor, strong communication and customer service skills
• Process daily working orders, respond to Logistics Coordinator their status
• Answer inbound phone calls from customers and delivery teams
• Print Pull Sheet and Mark Live Daily in warehouse
• Responsible for finding and submitting requested EPODs
• File all documents as needed
• Accountable and reliable
• Effectively communicate with builder, general contractors, and supervisors to ensure customer satisfaction
• Process and prepare freight for shipments/returns to vendors (RTVs)
• Assit with daily warehouse functions as needed
• Update inventory – daily/weekly/monthly as required
• Route monitor and remotely assist delivery and installation teams as needed
• Accurately update orders for billing as needed
• Answer inbound phone calls as needed
• Any other duties and responsibilities as assigned.

Minimum Qualifications

• High school diploma or equivalent, post high school education a plus
• Proficient in Microsoft Office – Word, Excel, etc.
• Prior customer service experience preferred
• Strong written and verbal communication skills
• Ability to multitask must be detail oriented and be able to work in a fast-paced office environment
• Must be able to work evenings and Saturdays
• Pass pre-employment background check
• Maintain professional and safe work environment
• Skills:customer service, detail oriented, organizational skills, time management, problem solving, accountable, dependable, documentation skills, analyzing data, professional phone skills, ability to resolve conflict, ability to listen, ability to multitask

Shift: 10:30am-7pm, Monday - Saturday (Off Thursday)

Pay: $16.42/hr