Administrative Support & Data Entry Specialist

County of Chester; West Chester (Chester County); On-site; USD 32,000 - 46,000; Full time

Job summary

County of Chester seeks an SSS IV to provide intermediate administrative support within a department. Responsibilities include reception, data entry, clerical tasks, file maintenance, and mail handling.

Strong organization, computer, and typing skills are essential for success. Candidates should have a High School Diploma or GED and at least one year of office experience, with solid knowledge of Microsoft Office and PeopleSoft familiarity preferred.

Qualifications

• Requires High School Diploma or GED.
• Minimum of 1 year general office experience.
• Intermediate PC skills and familiarity with software packages.
• Excellent written and verbal communication skills.
• Strong typing skills (≥50 wpm).
• Proficient with office machines (fax, copier).
• Strong grammar and spelling.
• Able to work in a team and interface with county management.

Responsibilities

• Receptionist/customer service duties: answer and direct calls, greet visitors.
• Typing and data entry; prepare and distribute lists and reports.
• Clerical duties: fax, copy, print, file and index records.
• Maintain databases, logs and spreadsheets; organize data.
• Sort and distribute mail; manage supplies and inventory.
• Support special projects and attend/facilitate meetings.

Skills

Strong organization

Typing 50 wpm

Verbal and written comms

Team collaboration

Interpersonal skills

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Word

Excel

Access

PowerPoint

Outlook

Internet research

PeopleSoft Financial/HR

Job description

County of Chester seeks an SSS IV to provide intermediate administrative support within a department. Responsibilities include reception, data entry, clerical tasks, file maintenance, and mail handling.

Strong organization, computer, and typing skills are essential for success. Candidates should have a High School Diploma or GED and at least one year of office experience, with solid knowledge of Microsoft Office and PeopleSoft familiarity preferred.