SSS IV - Sheriff

County of Chester; West Chester (Chester County); On-site; USD 32,000 - 46,000; Full time

Job summary

County of Chester seeks an SSS IV to provide intermediate administrative support within a department. Responsibilities include reception, data entry, clerical tasks, file maintenance, and mail handling.

Strong organization, computer, and typing skills are essential for success. Candidates should have a High School Diploma or GED and at least one year of office experience, with solid knowledge of Microsoft Office and PeopleSoft familiarity preferred.

Qualifications

• Requires High School Diploma or GED.
• Minimum of 1 year general office experience.
• Intermediate PC skills and familiarity with software packages.
• Excellent written and verbal communication skills.
• Strong typing skills (≥50 wpm).
• Proficient with office machines (fax, copier).
• Strong grammar and spelling.
• Able to work in a team and interface with county management.

Responsibilities

• Receptionist/customer service duties: answer and direct calls, greet visitors.
• Typing and data entry; prepare and distribute lists and reports.
• Clerical duties: fax, copy, print, file and index records.
• Maintain databases, logs and spreadsheets; organize data.
• Sort and distribute mail; manage supplies and inventory.
• Support special projects and attend/facilitate meetings.

Skills

Strong organization

Typing 50 wpm

Verbal and written comms

Team collaboration

Interpersonal skills

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Word

Excel

Access

PowerPoint

Outlook

Internet research

PeopleSoft Financial/HR

Job description

The SSS IV provides intermediate administrative support and clerical duties within their respective department. This person must have strong organization, computer and typing skills. Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department. Essential duties, tasks and accountabilities will vary by department and may include the following:

• Receptionist/customer service duties (answer phones, make outgoing calls, direct calls, greet visitors).
• Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
• Clerical duties (fax, copy, print, etc.).
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Maintain and order supplies.
• Filing and indexing (locate and pull files, re-file, update and maintain records).
• Perform special projects as assigned (e.g., research, training, run errands, etc.).
• Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

• High School Diploma or General Education Degree (GED).
• Minimum of one year of general office experience.
• Intermediate skills in using a personal computer and various software packages
• Excellent verbal and written communication skills.
• Strong typing skills (minimum of 50 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong interpersonal skills.
• Strong grammar and spelling skills.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to work as part of a team.
• Ability to interface effectively with all levels of county management.

Preferred Skills:

• Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• Customer service experience.
• Ability to establish priorities and carry tasks to completion.
• Strong ability to handle and resolve recurring problems.
• Ability to multi-task.
• Accurate and detail oriented.
• Ability to follow office protocol.
• Strong knowledge of county policies and procedures.
• Ability to use common sense understanding to carry out written or verbal instructions.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

• Intermediate Microsoft Office skills
• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Intermediate PowerPoint skills
• Intermediate Outlook skills (Email and Calendar)
• Intermediate Internet skills (for research purposes)
• PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft