Administrative Support & Board Liaison

City of Miami Beach; Miami Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Miami Beach seeks an administrative support specialist to provide a range of office duties for department staff. You will type, file, schedule appointments, screen calls, and manage mail while assisting in projects as assigned.

The role requires strong formatting skills for documents and reports, plus the ability to interact professionally with staff, officials, and the public. Experience and a Bachelor’s degree in a related field are valued.

Qualifications

• Bachelor's degree required or equivalent work experience.
• At least 1 year of full-time responsible administrative experience.
• Ability to work effectively with staff, officials, and the public.
• Experience may substitute for education on a year-for-year basis.

Responsibilities

• Perform diverse administrative support duties including typing, filing, scheduling, and mail handling.
• Prepare documents, reports, and materials with appropriate formatting.
• Answer routine supervisor communications independently.
• Review records for accuracy and conformance to rules.
• May serve as secretary to boards/committees and transcribe minutes.
• Assist in payroll preparation and personnel record maintenance.
• Operate standard office and data entry equipment.

Skills

Administrative support

Scheduling

Data entry

Records management

Education

Bachelor's degree in Public/Business Administration or related field

Tools

Word processing

Data entry systems

Office equipment

Job description

City of Miami Beach seeks an administrative support specialist to provide a range of office duties for department staff. You will type, file, schedule appointments, screen calls, and manage mail while assisting in projects as assigned.

The role requires strong formatting skills for documents and reports, plus the ability to interact professionally with staff, officials, and the public. Experience and a Bachelor’s degree in a related field are valued.