Administrative Support Associate II — Front Desk & Office Ops

Auburn; Montgomery (AL); On-site; USD 35,000 - 42,000; Full time

Job summary

Auburn University in Montgomery, AL, seeks an Administrative Support Associate to provide front desk reception and broad clerical support at the State Employee Wellness Clinic. You will manage scheduling, patient records, and office duties, acting as a first point of contact for patients.

The role involves data handling, calendar coordination, and coordination with multiple departments to ensure smooth clinic operations and patient care.

Qualifications

• High school diploma or equivalent required.
• 4 years of clerical/administrative experience required.
• Substitution allowed: education may count toward experience with rate of 1 education year per year of experience.

Responsibilities

• Greeting patients and serving as first point of contact at the Wellness Clinic reception.
• Schedule patient appointments and manage calendars.
• Process and maintain patient records and filing of health records.
• Answer phones, organize mail, and handle basic correspondence.
• Assist with purchasing and ordering supplies; maintain inventory.
• Support budgeting and basic accounting tasks; assist with travel/expense processing.

Skills

Front desk reception

Administrative support

Record management

Calendar management

Phone handling

Office coordination

Education

High school diploma or equivalent

4 years of clerical/administrative experience

Job description

Auburn University in Montgomery, AL, seeks an Administrative Support Associate to provide front desk reception and broad clerical support at the State Employee Wellness Clinic. You will manage scheduling, patient records, and office duties, acting as a first point of contact for patients.

The role involves data handling, calendar coordination, and coordination with multiple departments to ensure smooth clinic operations and patient care.