Administrative Support Associate I

University of Kentucky; Lexington (VA); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Exceptional benefits package

Mentoring program

Staff development fund

Staff recognition programs

Job summary

The University of Kentucky is seeking a Purchasing Coordinator within the Martin-Gatton College of Agriculture, Food and Environment. This role supports purchasing, deposits, and office operations to maintain smooth day-to-day functions.

Ideal candidates are organized, detail-oriented, dependable, and committed to excellent customer service; BS/BA is preferred with 3+ years related experience. Join a team dedicated to academic excellence and departmental success.

Qualifications

• AA degree required.
• 3+ years related experience preferred.
• Strong organizational skills and customer service orientation.

Responsibilities

• Prepare SRM e-catalog orders for office and lab supplies, computers, and equipment; track department purchase orders and PRD payments.
• Process and maintain purchasing documentation, ensuring compliance with university requirements and standards.
• Manage departmental deposits by processing cash and check deposits and transmittals; maintain accurate records and communicate deposit info with faculty and staff.
• Provide general administrative and financial support to the department with confidentiality and professionalism.

Skills

Attention to Detail

Procards management

Policy knowledge

Multi-tasking

Education

BS/BA

Job description

Posting Details

Job Title Administrative Support Associate I

Requisition Number RE55819

Working Title Purchasing Coordinator

Department Name 81060:PLANT AND SOIL SCIENCES

Work Location Lexington, KY

Grade Level 41

Salary Range $16.15-25.81/hour

Type of Position Staff

Position Time Status Full-Time

Required Education AA

Required Related Experience 3 yrs

Required License/Registration/Certification None

Physical Requirements Sitting and/or standing for long periods of time. Performing repetitive motion tasks.

Shift Typically Days: Monday - Friday 8:00am - 5:00pm (40 hours/week)

click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies

The Martin-Gatton College of Agriculture, Food and Environment, Department of Plant and Soil Sciences, is seeking an Purchasing Coordinator to join our team.

This position provides essential administrative and financial support and plays an important role in helping ensure the department’s day-to-day business operations run smoothly and efficiently.

Key Responsibilities Include

• Support purchasing and procurement activities by preparing SRM e-catalog orders for office and laboratory supplies, computers, and technical equipment, as well as preparing and tracking departmental purchase orders and PRD payments.
• Process and maintain purchasing documentation, including goods confirmations and supporting documentation, ensuring transactions comply with University requirements and standards.
• Manage departmental deposits by processing cash and check deposits and transmittals in accordance with University policies and procedures, maintaining accurate records, and communicating deposit information with faculty and staff.
• Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities. Other duties may be assigned as needed.

The ideal candidate will be organized, detail-oriented, dependable, and committed to providing excellent customer service. This position offers an opportunity to contribute to the successful operation of a dynamic academic department while supporting faculty, staff, and the broader mission of Martin-Gatton CAFE.

Why Join Us

• Exceptional benefits package.
• A formal mentoring program to support your professional development
• Access to a staff development fund for continued learning and skill building
• Dedicated staff recognition programs that celebrate your contributions
• A shared commitment to making the University of Kentucky the University of, for, and with Kentucky

Join us in shaping the future of teaching and learning-where innovation meets impact.

To learn more about the Department of Plant and Soil Sciences, please visit pss.ca.uky.edu.

Skills / Knowledge / Abilities

Attention to Detail. Experience managing procards or company credit cards. Knowledge of University policies and procedures. Ability to multi-task.

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

BS/BA 4 years

Deadline to Apply

10/12/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.