Administrative Support Assistant - Poplar Bluff

State of Missouri; Poplar Bluff (MO); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Modern Office Setting

Growth Opportunities

Wellness Programs

Job summary

The State of Missouri, Department of Mental Health, seeks a professional receptionist/administrative assistant to support daily operations at the Poplar Bluff location. You will manage phones, greet visitors, and help with mail, scheduling, and basic office tasks in a fast-paced, confidential environment.

This role emphasizes teamwork, strong communication, and proficiency with Microsoft Office. It offers a stable government career with comprehensive benefits and opportunities for growth within

Qualifications

• 3-5 years relevant experience (Substitutions may be allowed).
• Valid driver's license.
• Ability to operate in a discreet environment and maintain a certain level of confidentiality.

Responsibilities

• Answer phones and direct calls/messages to appropriate staff
• Greet visitors and ensure they are escorted through the facility, if applicable
• Ensure coverage of the reception area
• Maintain visitor logs
• Sort incoming and outgoing mail
• Print postage and track balance on spreadsheet daily
• Maintain conference room bookings
• Other duties as assigned

Skills

Strong verbal and written comunicação

Tools

Microsoft Office

Job description

Job Location:

This position will be located at 2351 Kanell Blvd Poplar Bluff, MO and may require occasional travel to the SEMORS Sikeston campus. The work schedule for this position is Monday through Friday from 8:00 pm to 5:00 pm. We are professional, agile and innovative.

Our Work Environment Includes

• Modern Office Setting
• Growth Opportunities
• Wellness Programs

Why You’ll Love Joining Our Team

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. If you enjoy being part of a team and caring for others through meaningful work, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

What You'll Do

• Answer phones and direct calls/messages to appropriate staff
• Greet visitors and ensure they are escorted through the facility, if applicable
• Ensure coverage of the reception area
• Maintain visitor logs
• Sort incoming and outgoing mail
• Afternoon mail drop off for any mail dropped off after USPS pickup
• Print postage and track balance on spreadsheet daily
• Serve as backup for various meeting minutes
• Scanning progress notes and employee logs
• Maintain conference room bookings
• Update employee mailboxes as needed
• Secure doors at close of business day
• Other duties as assigned

Minimum Qualifications:

• 3-5 years relevant experience (Substitutions may be allowed).
• Valid driver's license
• Ability to operate in a discreet environment and maintain a certain level of confidentiality.

Preferred Qualifications:

• Competency in Microsoft Office (Word, Excel, Outlook, etc.)
• Strong verbal and written communication skills, with the ability to communicate effectively with individuals from different backgrounds, educational levels, and experiences.

Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Alexsa White at [phone] or via email at [e-mail]