Administrative Support Assistant - Poplar Bluff

State-of-Missour; Poplar Bluff (MO); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Modern Office Setting

Growth Opportunities

Wellness Programs

Job summary

The State of Missouri is seeking a receptionist/administrative support professional for the Department of Mental Health. This role is based at 2351 Kanell Blvd, Poplar Bluff, MO, with occasional travel to SEMORS Sikeston campus.

You will greet visitors, answer phones, manage mail, maintain logs, and support meeting minutes as needed. Strong communication and confidentiality are essential; the workweek is Monday through Friday with regular office hours.

Qualifications

• 3–5 years of relevant administrative/clerical experience.
• Ability to maintain confidentiality in a discreet environment.
• Proficient in Microsoft Office and basic office equipment.

Responsibilities

• Answer phones and direct calls/messages to appropriate staff
• Greet visitors and escort them through the facility as needed
• Ensure reception coverage and maintain visitor logs
• Sort incoming and outgoing mail
• Print postage and track balance on daily spreadsheet
• Back up for meeting minutes and scan notes
• Maintain conference room bookings and employee mailboxes
• Secure doors at close of business day
• Other duties as assigned

Skills

Microsoft Office

Verbal and written communication

Discretion/confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Location: This position will be located at 2351 Kanell Blvd Poplar Bluff, MO and may require occasional travel to the SEMORS Sikeston campus. The work schedule for this position is Monday through Friday from 8:00 pm to 5:00 pm. We are professional, agile and innovative.

Our work environment includes:

• Modern Office Setting
• Growth Opportunities
• Wellness Programs

Why you’ll love joining our team:

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. If you enjoy being part of a team and caring for others through meaningful work, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

What you'll do:

• Answer phones and direct calls/messages to appropriate staff
• Greet visitors and ensure they are escorted through the facility, if applicable
• Ensure coverage of the reception area
• Maintain visitor logs
• Sort incoming and outgoing mail
• Afternoon mail drop off for any mail dropped off after USPS pickup
• Print postage and track balance on spreadsheet daily
• Serve as backup for various meeting minutes
• Scanning progress notes and employee logs
• Maintain conference room bookings
• Update employee mailboxes as needed
• Secure doors at close of business day
• Other duties as assigned

Minimum Qualifications:

• 3-5 years relevant experience (Substitutions may be allowed).
• Valid driver's license
• Ability to operate in a discreet environment and maintain a certain level of confidentiality.

Preferred Qualifications:

• Competency in Microsoft Office (Word, Excel, Outlook, etc.)
• Strong verbal and written communication skills, with the ability to communicate effectively with individuals from different backgrounds, educational levels, and experiences.

Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Alexsa White at [phone] or via email at [e-mail]