Administrative Support Assistant II, Student Affairs - Part Time

Community College of Baltimore County; Baltimore (MD); On-site; USD 38,000 - 54,000; Part time

Benefits offered by this job

Free parking

Sick leave

403(b) and 457(b) retirement plans

Deferred compensation

Job summary

Community College of Baltimore County (CCBC) is seeking an experienced administrative support professional to assist a department or program with routine clerical tasks and to provide courteous service to students, faculty and the college community.

The role involves scheduling, handling mail and documents, maintaining records, preparing correspondence, coordinating meetings and events, and supporting special projects to help the department run smoothly.

Qualifications

• High school diploma/GED with five years related office experience or Associate’s Degree with three years related office experience.
• Must complete and pass Microsoft testing modules including Word and Excel; demonstrate ability to type 30 wpm.

Responsibilities

• Assist and provide information to students, faculty, administrators and the college community.
• Assist in planning meetings, special events, and with special projects.
• Serve as liaison between department or program and other offices or organizations.
• Research, analyze and process data into college systems.
• Maintain records and files.
• Type letters, reports, documents and other correspondence; use copier and fax equipment.
• Answer, screen and direct telephone calls.
• Compile reports, documents, forms and correspondence.
• Create and track check requests, requisitions, work orders and other request forms.
• Process incoming and outgoing mail.
• Assist in planning and implementation of special projects, meetings, and events.
• Manage calendar for Supervisor.

Skills

Typing 30 wpm

Microsoft Word proficiency

Microsoft Excel proficiency

Education

High school diploma / GED

Associate’s Degree

Tools

Microsoft Office

Job description

Class Description

The purpose of this class is to provide professional leveladministrative support services to assigned department orprogram.

Minimum Requirements

High school diploma/GED and five years related office experience orAssociate’s Degree and three years related office experience;knowledge and experience using Microsoft Office applications; mustcomplete and pass Microsoft testing modules which includes Word andExcel and demonstrate the ability to type 30 wpm. (Candidates withproof of current Microsoft Office Expert Specialist Certificationdo not need to test.)

Class Specific Essential Duties

1. Assist and provide information to students, faculty,administrators and the college community.
2. Assist in planning meetings, special events, and with specialprojects.
3. Serve as liaison between department or program and otheroffices or organizations.
4. Research, analyze and process data into college systems.
5. Maintain records and files.
6. Type letters, reports, documents and other correspondence; usecopier and fax equipment.
7. Answer, screen and direct telephone calls.
8. Compile reports, documents, forms and correspondence.
9. Create and track check requests, requisitions, work orders andother request forms.
10. Process incoming and outgoing mail.
11. Assist in the planning and implementation of special projects,meetings, and events.
12. Manage calendar for Supervisor.

Essential Job Duties are intended to be examples of duties and arenot intended to be all inclusive. There will be other duties asassigned.

CCBC Part Time Benefits At A Glance

BENEFIT SUMMARY

Supplemental (Retirement Annuities) 403(b) and 457(b)

• Tax-sheltered annuities – 403(b). Payroll salary reductionauthorization is needed. The form is available on SharePointForms/Human Resources Forms.
  The 403(b) supplemental retirement plan is available to all CCBCemployees (Adjunct Faculty, PartTime Associates and Full Timeemployees).
• Roth 403(b) is a savings feature that is available when youopen a 403(b) account. The Roth 403(b) savings feature allowsemployees to contribute after-tax dollars and then withdrawtax-free dollars from their account upon retirement. The Roth403(b) savings feature is only offered by the following vendors:TIAA-CREF and VOYA Financial Advisors, Inc. Adjunct Faculty, PartTime Associates and Full Time employees are eligible to save forretirement using the Roth 403(b) savings feature. Employees maycontribute traditional pre‑…
• Deferred Compensation Plan — 457(b) offered through VOYAFinancial Advisors, Inc. The 457(b) salary reduction authorizationform is needed. The form is available on SharePoint Forms/HumanResources Forms.

Parking Free. Must obtain a parking permit from the Department of PublicSafety to use on all campuses.

Sick and Safe Leave CCBC is pleased to offer paid sick and safe leave for part-timeemployees. Paid sick and safe leave is earned by all part-timeemployees including credit and non-credit adjunct faculty,part-time associates and other part-time employees.