Administrative Support Assistant

State-of-Missour; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid leave

Retirement plan

Cafeteria plan

Job summary

The St. Louis Forensic Treatment Center – North Campus is seeking a senior Administrative Support Assistant to assist the Assistant Director of Treatment Services and the Competency Restoration Program.

The role requires independent, confidential office management and strong organizational abilities. Responsibilities include maintaining calendars, coordinating meeting logistics, developing spreadsheets, composing correspondence, and preparing standardized reports.

Qualifications

• Knowledge of office procedures and confidentiality.
• Skilled in operating standard office equipment.
• Ability to organize work assignments and calendar coordination.
• Ability to guide and support other employees.
• Discretion and professionalism in handling information.
• Strong writing and communication skills.

Responsibilities

• Maintain daily functioning of the ADTS office with independence.
• Establish and maintain complex confidential filing systems.
• Maintain calendars and schedules; coordinate meeting logistics.
• Develop spreadsheets and databases; prepare standardized reports.
• Compose correspondence; attend meetings and take notes.
• Transcribe written and verbal communications.

Skills

Clerical experience

Office organization

Guidance to staff

Discretion & confidentiality

Written communication

Prioritization

Attention to detail

Tools

Office equipment (copiers/printers)

Job description

Administrative Support Assistant

St. Louis Forensic Treatment Center – North Campus

5351 Delmar Blvd, St. Louis, MO 63112

Day Shift (Saturday/Sunday/Holidays off) Work Area: Admin

St. Louis Forensic Treatment Center - North is looking for a positive, organized and team oriented Administrative Assistant to support the Assistant Director of Treatment Services and Competency Restoration Program.

Job Description:

Senior level administrative support position that performs a variety of clerical, printing, and mail related tasks in support of the facility DTS. Employees at this level are required to have a knowledge of the procedures and processes applicable to the performance of the work and to organize their work on a daily or weekly basis by exercising independence and judgment that is greater than lower-level positions. May provide work direction to lower-level positions.

This is a senior-level, specialized executive support assistant position for the Assistant Director of Treatment Services of a forensic adult psychiatric facility working in conjunction with the Competency Restoration Program. The job duties for this position include: maintaining, with relative independence, the daily functioning of the ADTS's office in accordance with facility policies and procedures; establishing and maintaining complex, confidential filing systems; maintaining calendars and schedules; coordinating meeting logistics; developing spreadsheets and databases; composing correspondence; attending meetings and taking notes; transcribing written and verbal communication; and preparing standardized reports.

Eligibility:

• Knowledge of the processes and procedures applicable to assigned area.
• Skilled in the operation of office equipment.
• Ability to organize work assignments.
• Ability to provide guidance to other employees.
• Ability to exercise discretion and confidentiality.
• Must be well organized and to successfully manage work priorities.
• Must possess proficient writing and processional communication skills.
• 4-6 years of experience in clerical or general office support work.

Excellent State of Missouri Benefit Package Including:

• Affordable Health, Vision, Dental Insurance
• Paid Basic Life Insurance (amount equivalent to annual salary)
• Cafeteria Plan
• Deferred Compensation
• MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)
• 13 paid holidays per year
• 10 hours of annual leave accrued per month
• 10 hours of sick leave accrued per month

WHY DMH?

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.