Administrative Support Assistant

State of Missouri; St. Louis (MO); On-site; USD 45,000 - 70,000; Full time

Job summary

St. Louis Forensic Treatment Center – North Campus is seeking a senior Administrative Assistant to support the Assistant Director of Treatment Services and the Competency Restoration Program.

The role requires independent work, confidential filing, scheduling, and report preparation in a forensic psychiatric setting. The candidate will perform advanced clerical duties, coordinate meetings, develop spreadsheets, and maintain calendars, with an emphasis on discretion and professionalism.

Qualifications

• 4-6 years of experience in clerical or general office support work.
• Knowledge of the processes and procedures applicable to the assigned area.
• Skilled in operation of office equipment.
• Ability to organize work assignments.
• Ability to provide guidance to other employees.
• Ability to exercise discretion and confidentiality.
• Must be well organized and able to manage work priorities.
• Must possess proficient writing and professional communication skills.

Responsibilities

• Maintain, with relative independence, the daily functioning of the ADTS office.
• Establish and maintain complex, confidential filing systems; maintain calendars and schedules.
• Coordinate meeting logistics; develop spreadsheets and databases; compose correspondence.
• Attend meetings, take notes, transcribe communications, and prepare standardized reports.

Skills

Clerical skills

Calendar management

Note taking

Communication

Job description

St. Louis Forensic Treatment Center – North Campus

5351 Delmar Blvd, St. Louis, MO 63112

Day Shift (Saturday/Sunday/Holidays off) Work Area: Admin

St. Louis Forensic Treatment Center - North is looking for a positive, organized and team oriented Administrative Assistant to support the Assistant Director of Treatment Services and Competency Restoration Program.

Job Description

Senior level administrative support position that performs a variety of clerical, printing, and mail related tasks in support of the facility DTS. Employees at this level are required to have a knowledge of the procedures and processes applicable to the performance of the work and to organize their work on a daily or weekly basis by exercising independence and judgment that is greater than lower-level positions. May provide work direction to lower-level positions.

This is a senior-level, specialized executive support assistant position for the Assistant Director of Treatment Services of a forensic adult psychiatric facility working in conjunction with the Competency Restoration Program Director. The job duties for this position include: maintaining, with relative independence, the daily functioning of the ADTS's office in accordance with facility policies and procedures; establishing and maintaining complex, confidential filing systems; maintaining calendars and schedules; coordinating meeting logistics; developing spreadsheets and databases; composing correspondence; attending meetings and taking notes; transcribing written and verbal communication; and preparing standardized reports.

Eligibility

• Knowledge of the processes and procedures applicable to assigned area.


• Skilled in the operation of office equipment.


• Ability to organize work assignments.


• Ability to provide guidance to other employees.


• Ability to exercise discretion and confidentiality.


• Must be well organized and to successfully manage work priorities.


• Must possess proficient writing and processional communication skills.


• 4-6 years of experience in clerical or general office support work.

Excellent State Of Missouri Benefit Package Including

• Affordable Health, Vision, Dental Insurance


• Paid Basic Life Insurance (amount equivalent to annual salary)


• Cafeteria Plan


• Deferred Compensation


• MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)


• 13 paid holidays per year


• 10 hours of annual leave accrued per month


• 10 hours of sick leave accrued per month

WHY DMH?

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.