Administrative Support Assistant

State-of-Missour; Jefferson City (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

The Division of Alcohol and Tobacco Control in Missouri seeks a senior-level clerical professional to perform liquor brand registration reviews and excise tax tasks, with an in-office schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m., under the Licensing and Compliance Supervisor.

The role emphasizes customer contact by phone and email, data entry accuracy, and collaboration with peers and licensees. Occasional field audits and preparation of financial reports are included.

Qualifications

• One year of clerical or related office experience.
• Proficient with Microsoft Word and Excel.
• High school diploma or GED.

Responsibilities

• Review and process intoxicating liquor brand-registration applications for compliance.
• Calculate and reconcile excise tax collections.
• Assist with field audits, inventory counts, and educate licensees on requirements.

Skills

Word & Excel proficiency

Data entry

Written & verbal communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

DESCRIPTION

This is a senior-level clerical position with dual work that is customer-focused and involves registration of intoxicating liquor brand labels and excise tax collections. This position works under the direct supervision of the Licensing and Compliance Supervisor and offers an in-office work schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m. Minimal travel (approximately 5%) is expected for this position.

EXAMPLES OF WORK

This position receives general direction from the compliance supervisor and will be expected to exercise independent judgment and discretion within the limits of established policies and procedures in completing daily tasks. This position spends a significant amount of time engaging with and assisting the public by phone and email and working with peers and therefore must be able to establish and maintain effective working relationships with co-workers and licensees.

The successful candidate will assist in reviewing and processing intoxicating liquor brand-registration applications through the examination of documents for compliance with registration requirements. Additionally, the successful candidate will perform financial clerical functions related to calculating and reconciling excise tax collections to determine accuracy, identify discrepancies, and promote compliance with Missouri laws. This position will, on occasion, participate in field audits performing inventory counts and educating licensees on brand registration and excise tax filing requirements. Other duties may include but are not limited to generating and compiling routine financial reports, completing violation reports when necessary, and other duties as assigned.

QUALIFICATIONS

The applicant must possess one year of experience in clerical or related office work and be proficient in the use of modern office practices, procedures and computer software and equipment. Proficient in Microsoft Word and Excel. Skilled in data entry and written and oral communication. Must possess a high school diploma or a GED certificate.

EQUAL OPPORTUNITY STATEMENT

The Division of Alcohol and Tobacco Control is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability status, or any other non-merit factor.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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