Administrative Support Assistant

State of Missouri; Jefferson City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

State of Missouri's Division of Alcohol and Tobacco Control is seeking a senior-level clerical professional to support licensing and compliance activities. The role is in-office with a Monday–Friday schedule, 8:00 a.m. to 4:30 p.m., and minimal travel (~5%).

You will interact with the public by phone and email, review brand-registration applications, and help ensure compliance with Missouri laws. The ideal candidate has at least one year of clerical experience, proficiency in Word and Excel, and

Qualifications

• One year of clerical or related office work experience.
• Proficient in Microsoft Word and Excel.
• Strong data entry skills and written and oral communication.

Responsibilities

• Review and process intoxicating liquor brand-registration applications for compliance.
• Calculate and reconcile excise tax collections and identify discrepancies.
• Assist in field audits and educate licensees on registration and filing requirements.
• Generate routine financial reports and complete violation reports as needed.

Skills

Clerical experience

MS Word

MS Excel

Data entry

Written communication

Oral communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

DESCRIPTION:

This is a senior-level clerical position with dual work that is customer-focused and involves registration of intoxicating liquor brand labels and excise tax collections. This position works under the direct supervision of the Licensing and Compliance Supervisor and offers an in-office work schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m. Minimal travel (approximately 5%) is expected for this position.

EXAMPLES OF WORK:

This position receives general direction from the compliance supervisor and will be expected to exercise independent judgment and discretion within the limits of established policies and procedures in completing daily tasks. This position spends a significant amount of time engaging with and assisting the public by phone and email and working with peers and therefore must be able to establish and maintain effective working relationships with co-workers and licensees. The successful candidate will assist in reviewing and processing intoxicating liquor brand-registration applications through the examination of documents for compliance with registration requirements. Additionally, the successful candidate will perform financial clerical functions related to calculating and reconciling excise tax collections to determine accuracy, identify discrepancies, and promote compliance with Missouri laws. This position will, on occasion, participate in field audits performing inventory counts and educating licensees on brand registration and excise tax filing requirements. Other duties may include but are not limited to generating and compiling routine financial reports, completing violation reports when necessary, and other duties as assigned.

QUALIFICATIONS:

The applicant must possess one year of experience in clerical or related office work and be proficient in the use of modern office practices, procedures and computer software and equipment. Proficient in Microsoft Word and Excel. Skilled in data entry and written and oral communication. Must possess a high school diploma or a GED certificate.

EQUAL OPPORTUNITY STATEMENT:

The Division of Alcohol and Tobacco Control is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability status, or any other non-merit factor.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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