Administrative Support Assistant

Talentify; Boston (MA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins in Boston, MA is seeking an Administrative Support Assistant to provide essential office support in a fast-paced professional environment.

You will assist with expense reports, time entry, document management, mail processing, and general administrative tasks, maintaining organized records and supporting attorneys and staff. A degree and MS Office proficiency are preferred. Strong organization and communication skills are valued.

Qualifications

• Associate's degree or bachelor's degree preferred; recent graduates encouraged to apply.
• Previous administrative, clerical, customer service, or office support experience preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Assist with expense report processing and time entry.
• Document management; save and organize records in the firm system.
• Mail processing, mailings, and general office administrative tasks.
• Support various projects and initiatives as needed.

Skills

Organizational skills

Communication skills

Time management

Education

Associate's degree or Bachelor's degree preferred

Tools

Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking an Administrative Support Assistant for its Boston office. This position provides administrative support in a fast-paced professional services environment where both accuracy and efficiency are essential to success. The Administrative Support Assistant plays a key role in supporting attorneys, legal professionals, and administrative teams by handling a variety of administrative functions that contribute to the seamless operation of the office.

A Day in the Life

This position is responsible for assisting with expense report processing, time entry, document management, mail processing, and other administrative support activities. The role maintains organized electronic records by saving and managing documents within the firm's document management system and assists with mailings, correspondence, and general office administrative tasks. This posiiton will also support various projects and initiatives as assigned and must be adaptable to evolving business needs.

We Know You

The ideal candidate will be a highly organized and service-oriented professional with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. They will possess excellent written and verbal communication skills, demonstrate sound judgment and professionalism, and be adept at learning new technologies and firm systems. A positive attitude, strong work ethic, and commitment to providing exceptional internal and external client service are essential.

• Associate's degree or bachelor's degree preferred; recent college graduates with office environment experience are encouraged to apply.
• Previous administrative, clerical, customer service, or professional office support experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time management skills, with the ability to prioritize multiple assignments and meet deadlines.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

Salary/ Wage Range

- $48,000-55,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, Virginia, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.