Administrative Support Assistant

Nelson Mullins Riley & Scarborough LLP; San Diego (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough LLP in downtown Los Angeles seeks an Administrative Support Assistant to provide high‑level administrative support to a dynamic team of legal professionals. The role requires a proactive team player with a can‑do attitude who excels at anticipating needs and solving problems.

The ideal candidate will be proficient with Microsoft Office, manage multiple priorities, handle front desk duties, prepare expense reports, file, and assist with trial preparation.

Qualifications

• Proficient in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Process expense reports.
• Maintain files and enter time.
• Handle mail and documents.
• Assist with trial preparation.
• Front desk and reception support.
• Answer and direct incoming calls.
• Greet visitors and coordinate conference room scheduling.

Skills

Organizational skills

Attention to detail

Communication

Customer service mindset

Education

Recent college graduate with office experience

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Excel

Windows

Job description

Overview

Nelson Mullins, an AmLaw 100 law firm, is seeking an Administrative Support Assistant to provide high-level administrative support to a dynamic team of legal professionals in the downtown Los Angeles office. This role requires a proactive team player with a “can-do” attitude who excels at anticipating needs, solving problems, and contributing actively to the team's success.

A Day in the Life

The ideal candidate thrives in a fast-paced environment where both speed and accuracy are essential. This role demands professionalism, strong organizational skills, keen attention to detail, and a customer service-oriented mindset. Exceptional written and verbal communication skills, along with the ability to manage multiple priorities effectively, are a must. Responsibilities include a variety of administrative tasks, such as processing expense reports, maintaining files, entering time, handling mailings, managing documents, processing mail, assisting with trial preparation, providing front desk and reception support, answering and directing incoming calls, greeting visitors, coordinating conference room scheduling, and performing other duties as assigned.

We Know You

The candidate must be proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Windows, with the ability to quickly learn new systems. A recent college graduate with experience in an office environment is preferred.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range: $50,000 - $58,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.