Legal Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Northern (KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough LLP is seeking a Legal Executive Assistant to support government officials, policy advisors, or attorneys in our Washington, DC office. The role involves managing emails, schedules, filings, and client billing, with exposure to multiple areas of law and policy.

A four-year degree is required, and there is potential for partial remote work. The position offers a proactive team environment on the Communications, Internet and Technology team, with opportunities

Qualifications

• Requires a four-year college degree.
• Experience supporting government officials, policy advisors, or attorneys.
• Excellent organizational and communication skills.

Responsibilities

• Monitor and manage email communications, schedules, and calendars.
• Coordinate meetings and events with internal teams and external clients.
• Manage and update business development documents and contact lists.
• Assist with filings, new client intake, electronic file maintenance, and document formatting.
• Coordinate travel, expenses, and monthly client billing.

Skills

Email management

Calendar management

Travel coordination

Billing coordination

Document editing

Education

Bachelor's degree

Tools

Excel

Microsoft Office

Job description

Overview

Nelson Mullins, an AmLaw 100 Firm, is seeking a Legal Executive Assistant with experience supporting government officials, policy advisors, or attorneys in our Washington, DC office. We are looking to add a proactive team player with a “can-do” attitude to our Communications, Internet and Technology team. This is a position supporting a collaborative team with exposure to multiple areas of law and policy.

This position does have the potential to be partially remote.

A Day in the Life

We are seeking a dynamic and detail-oriented professional to join our team as a Legal Executive Assistant. In this role, you will monitor and manage email communications, schedules, and calendars with precision, coordinating with both internal teams and external clients to schedule meetings and organize events seamlessly. You will be responsible for managing, updating, and tracking business development documents, Excel spreadsheets, and contact lists to ensure our data is current and organized. You will also be assisting with filings, new client intake, electronic file maintenance, document editing and formatting, travel coordination, expense reimbursement, and monthly client billing. The ideal candidate will have excellent organizational and communication skills, a proactive attitude, and the ability to thrive in a fast-paced environment.

You have experience supporting government officials, policy advisors, or attorneys and exhibit excellent written and verbal communication skills as well as an understanding that following-up and following-through keep a team running smoothly. You're able to prioritize and adjust as new needs come up. You always subscribe to a high level of professionalism and communication. You understand that supporting multiple professionals means being quick to re-prioritize when needed, having strong attention to detail, and always putting an emphasis on organization.

A four-year college degree is a requirement for this role.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

• Washington, DC the salary/wage range is between $70,000 - $90,000 annually.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina. Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.