Administrative Support Assistant.

Department of War Education Activity (DOWEA); Beaufort (SC); On-site; USD 38,000 - 59,000; Full time

Job summary

Department of War Education Activity (DoWEA) in the United States is seeking a civilian administrative support role at the GS-05/06 level in Beaufort, SC. The position handles registration, attendance, records, and inventory, ensuring accurate data and audit trails across multiple school functions.

The incumbent will assemble packets, manage schedules, and prepare management reports while supporting property custodianship and compliance with security requirements. Government benefits apply.

Qualifications

• One year of specialized experience entering data in automated systems, maintaining inventory, and compiling accurate correspondence.
• Four years of education above high school in an accredited institution.
• A combination of education and experience may satisfy 100% of the requirements.

Responsibilities

• Perform school administrative support functions such as registration, attendance, and records maintenance.
• Assemble and distribute registration packets with schedules, handbooks, and health forms.
• Enter grades, attendance, tuition, and transfer data to update student files.
• Prepare reports for school administration and staff.
• Maintain perpetual inventory of property and supplies.
• Identify equipment requiring repair or maintenance.
• Record supply transactions and file documents for audit trails.
• Maintain school calendar and staff appointments; manage time and attendance records.

Skills

Data entry

Inventory management

Records management

Time management

Office calendar

Payroll

Education

Four years of education above high school

Tools

Automated data systems

Job description

Duties

• Perform a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, tuition status, and other related processes.
• Assemble and distribute family student registration packets including a student schedule and hand book, regulations, a health record form, and other forms that might be required.
• Enter grades, attendance, tuition, and transfer information to update students' data files.
• Prepare reports for school administration and other personnel .
• Serve as property custodian maintaining a perpetual inventory of non-expendable property and supply records for durable items in the school.
• Identify equipment requiring repair or maintenance.
• Record all supply transactions in an automated system and that copies of documents are filed appropriately to maintain an adequate automated and hard-copy audit trail.
• Maintain school calendar and schedule appointments for staff.
• Maintain time and attendance and leave records of staff.

Requirements

Conditions of employment

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One year probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.
• This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
• The work is partially sedentary; however, it requires regular walking, bending, standing, carrying or lifting items up to 40 pounds, lifting above shoulder height boxes weighing 40 pounds, and unloading/loading vehicles.

Qualifications

Who May Apply

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
• Current Department of War (DoW) Civilian Employee
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Non-Department of War (DoW) Transfer
• Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoW Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience for GS-05

One year of specialized experience which includes utilizing automated systems to enter data; maintaining supply inventory; and compiling accurate correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

OR

Specialized experience for GS-06

One year of specialized experience which includes utilizing automated systems to prepare reports; tracking and ordering supplies; maintaining office calendar; and managing personnel records in areas such as time and attendance, payroll, and/or leave for staff. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement for GS-06

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Time in Grade Requirement for GS-05

Applicants who have held a General Schedule (GS) positions within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks.

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

• The Department of Defense Education Activity (DoDEA) is transitioning to the Department of War Education Activity (DoWEA).
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Salary includes applicable locality pay or Local Market Supplement.
• Multiple positions may be filled from this announcement.
• Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management. Duties described reflect the full performance GS-06 level. If not selected at the full performance level, duties will be performed in a developmental capacity under close supervision.
• Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This position may require a 1-year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• You may claim Priority Placement Program (PPP) preference.
• You may claim military spouse preference (MSP).

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.