Administrative Support Assistant.

US Army Corps of Engineers; Portland (OR); On-site; USD 50,000 - 85,000; Full time

Benefits offered by this job

None

Job summary

US Army Corps of Engineers in Portland, OR is seeking an Administrative Support Specialist to handle correspondence routing, timekeeping, travel documentation, and property control. The role includes preparing reports, maintaining records, and coordinating training with civilian staff and instructors.

This position requires proficiency in MS Office, strong communication, and initiative in a government office setting.

Qualifications

• General Experience: One year of office software proficiency and professional workplace communication.
• Education: Two years of education beyond high school in business/secretarial/technical field.
• Combination: education+experience may meet requirements.
• No time in grade required at GS-04 level.

Responsibilities

• Screen, route, and distribute incoming correspondence; manage suspense and tracking; draft replies to routine inquiries.
• Prepare monthly administrative reports and presentations using databases, spreadsheets, and graphics software; automate reporting; requisition supplies and IT equipment via GPC.
• Coordinate with Sub-Hand Receipt Holder to track nonexpendable property; update master property book; maintain Document Control Register.
• Provide travel policy guidance and prepare official travel requests, vouchers, and mission-travel documentation.
• Act as primary timekeeper using automated timekeeping system; manage time/leave records including overtime and payroll corrections.
• Serve as Training Coordinator; administer annual surveys; assist with IDPs; coordinate technical training courses with civilians and instructors.

Skills

MS Word

MS Excel

Outlook

Professional communication

Education

Two years education beyond high school

Job description

• Screen, route, and distribute incoming correspondence; manage a formal suspense and tracking system to ensure timely responses; and draft replies to routine, non-technical, and administrative inquiries on own initiative.
• Prepare monthly administrative reports and presentations using databases, spreadsheets, and graphics software; automate reporting methods; and requisition office supplies and IT equipment using a government purchase card (GPC) protocol.
• Coordinate with the Sub-Hand Receipt Holder to track, survey, and account for all nonexpendable property; update the master property book database; and maintain the organization's Document Control Register.
• Provide travel policy guidance to staff and prepare all official travel requests, vouchers, and associated mission-travel documentation.
• Act as the primary timekeeper utilizing the Corps of Engineers automated timekeeping system; manage and audit comprehensive time and leave records, including overtime, payroll corrections, leave without pay, and family leave programs.
• Serve as the organization's Training Coordinator; administer annual training surveys; assist personnel with Individual Development Plans (IDPs); and coordinate specialized technical training courses with civilian personnel and instructors.

Duties

• Screen, route, and distribute incoming correspondence; manage a formal suspense and tracking system to ensure timely responses; and draft replies to routine, non-technical, and administrative inquiries on own initiative.
• Prepare monthly administrative reports and presentations using databases, spreadsheets, and graphics software; automate reporting methods; and requisition office supplies and IT equipment using a government purchase card (GPC) protocol.
• Coordinate with the Sub-Hand Receipt Holder to track, survey, and account for all nonexpendable property; update the master property book database; and maintain the organization's Document Control Register.
• Provide travel policy guidance to staff and prepare all official travel requests, vouchers, and associated mission-travel documentation.
• Act as the primary timekeeper utilizing the Corps of Engineers automated timekeeping system; manage and audit comprehensive time and leave records, including overtime, payroll corrections, leave without pay, and family leave programs.
• Serve as the organization's Training Coordinator; administer annual training surveys; assist personnel with Individual Development Plans (IDPs); and coordinate specialized technical training courses with civilian personnel and instructors.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• 30 Percent or More Disabled Veterans
• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Executive Order (E.O.) 12721
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Office of Personnel Management (OPM) Interchange Agreement Eligible
• People with Disabilities, Schedule A
• Postal Service/Peace Corps and Other Unique Authorities
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience and/or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is

Qualifications at the GS-04

General Experience: At least one year of general experience with Microsoft office products such as MS Word, MS Excel, Outlook, or similar programs; and professional workplace written and oral communication.

OR

Education: Two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of by 60. Add the two percentages.

No time in grade is required for placement at the GS-04 level.

Qualifications at the GS-05

Specialized Experience: At least one year of specialized experience with entering or reviewing time and attendance records, review and editing correspondence, and maintaining spreadsheets.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

No time in grade is required for placement at the GS-05 level.

Qualifications at the GS-06

Specialized Experience: At least one year of specialized experience with preparing travel requests and/or reimbursement or similar type payment vouchers and billing invoices; and reviewing and editing correspondence, and maintaining spreadsheets; and ordering office supplies.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

OR

Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration, Business Management, etc.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.

Time in Grade Requirement applies only to the GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of federal service at the next lower grade or equivalent (GS-05).

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) General Administration and Management Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• A Relocation Incentive may be considered.
• A Recruitment Incentive may be considered.
• Enhanced Leave Accrual may be considered.
• Advanced Rate of pay may be considered.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.