Administrative Support Assistant

Jobtailor; Austin (TX); On-site; Full time

Job description

Responsibilities

• Provide comprehensive support to the Camino Partners team and affiliated non‑profit entities.
• Report directly to the Executive Assistant to the Founder and thrive in a dynamic, fast‑paced environment.
• Manage and maintain contact records in the CRM system; ensure data hygiene, audit for duplicates, and research and tag new contacts for network activation.
• Support a variety of ongoing administrative functions and manage ad‑hoc projects from conception through execution.
• Lead end‑to‑end end‑of‑year gift project: source, assemble, and deliver gift packages.
• Organize digital files (music, photos, etc.).
• Provide comprehensive support to the Founder’s Executive team, including research, event coordination, and travel logistics.

Qualifications

• Able to work 20 hours per week (flexible hours), with some in‑person work in Austin.
• Proficient in Microsoft Office Suite and able to quickly learn additional workflow platforms; experience with Asana is a plus.
• Tech‑savvy and experienced in or willing to learn CRM systems such as Salesforce or Microsoft Dynamics.
• Demonstrated project coordination skills, including planning, meeting deadlines, and responding to changing team needs.
• Strong organizational and communication skills.
• Able to manage multiple tasks and deadlines with attention to detail.
• Able to communicate effectively with team members and external partners.
• Self‑motivated with the ability to work independently and proactively.
• Reliable, high integrity, and sound decision making.