ADMINISTRATIVE SUPPORT ANALYST

State of California; California; In loco; USD 43.000 - 70.000; Tempo pieno

Descrizione del lavoro

The California Science Center is seeking an Administrative Support Analyst to support the Operations Unit, focusing on procurement and contract activities, plus sustainability data analysis.

The role requires careful analysis, data handling, and applying policies with independent judgment. This permanent, full-time position runs 8am–5pm in a collaborative, cross-department environment.

Competenze

• Proficiency in procurement systems, Microsoft Office Suite, data entry, and Fi$Cal.
• Exceptional time management, organization and ability to meet multiple deadlines.
• Experience supporting procurement and contract development or administration, including scopes of work, coordination with internal and external stakeholders, and ensuring compliance with procurement policies and procedures.
• Demonstrated experience reviewing invoices, contract management, cost reconciliation, or other procurement related work.
• Ability to work collaboratively as part of a team and independently when required.
• Able to demonstrate identifying operational issues, conducting root cause analysis, and implementation of process improvements.
• Demonstrated experience analyzing complex issues related to various systems, data reports, inventory control, spreadsheets, or contracts and contract deliverables; conducting research to develop and propose solutions and presenting findings to leadership or peers.
• Strong communication skills, verbal and written, with the ability to present complex information clearly.

Mansioni

• Prepare, analyze, and review documents related to procurement and contract activities.
• Collect, analyze, and report sustainability and utility data.
• Interpret and apply statutes, regulations, policies, and procedures.
• Prepare findings and recommendations for supervisory review and approval.

Conoscenze

Procurement systems

Microsoft Office

Data entry

Fi$Cal

Time management

Organization

Stakeholder collaboration

Root cause analysis

Analytical thinking

Communication skills

Strumenti

Fi$Cal

Procurement systems

Microsoft Office Suite

Descrizione del lavoro

Job Posting:ADMINISTRATIVE SUPPORT ANALYST

CA Science Center

JC-537864 -

JC-537864 - ADMINISTRATIVE SUPPORT ANALYST
ANALYST I

$3,861.00 - $6,276.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: Until Filled

The California Science Center seeks an Administrative Support Analyst to support the Operations Unit. This is an exciting opportunity to join our team at the California Science Center, a world-class science museum, that develops and features award-winning exhibits and internationally renowned education programs. The Science Center's workforce includes executive, managerial, supervisory, and administrative classifications, however, rank and file facility maintenance and skilled trades represent approximately fifty-one percent (51%) of its civil service workforce. We're seeking an Analyst I to join our team.

Under the direction and supervision of the Supervisor I, the Analyst I, performs a variety of analytical, program and administrative assignments in support of the Operations Department. Under the working title, Administrative Support Analyst, the Analyst I serves as a liaison between the Supervisor I and other departments to prepare, analyze, and review documents related to procurement and contract activities, as well as collect, analyze, and report sustainability and utility data. Duties and responsibilities require research, analysis, reporting, attention to detail, and the use of independent judgment and discretion to interpret and apply statutes, regulations, policies, and procedures. The incumbent prepares findings and recommendations for the supervisory review and approval, as appropriate.

We actively cultivate an inclusive atmosphere that embraces individuals from diverse backgrounds, cultures, and life journeys, empowering them to excel and flourish. We enthusiastically welcome your distinctive contributions to our organization and the meaningful work we undertake.

You will find additional information about the job in the Duty Statement.

ANALYST I $3,861.00 - $4,839.00A $4,181.00 - $5,233.00B $5,014.00 - $6,276.00C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

In Office

Job Type:

Permanent, Full Time

Work Shift:

8am - 5pm

Work Week:

Monday - Friday

Department Information

The California Science Center, a prominent state scientific and technological museum, is located south of Downtown Los Angeles at Exposition Park and is open to the public seven days a week, 362 days per year, with free general admission to its permanent exhibit galleries. One of California’s premier family destinations, it features award-winning exhibits that aim to inspire science learning and the permanent home for the Space Shuttle Endeavor.

Mission: The California Science Center aspires to stimulate curiosity and inspire science learning in everyone by creating fun, memorable experiences because we value science as an indispensable tool for understanding our world, accessibility and inclusiveness, and enriching people’s lives.

Note: In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Special Requirements

The selected candidate will be required to submit to pre-employment hiring clearances which include the following: Department of Justice Live Scan fingerprint and medical testing for tuberculosis, within three business days of receipt of a conditional offer of employment.

Desirable Qualifications

• Proficiency in procurement systems, Microsoft Office Suite, data entry, and Fi$Cal.
• Exceptional time management, organization and ability to meet multiple competing deadlines.
• Experience supporting procurement and contract development or administration, including scopes of work, coordination with internal and external stakeholders, and ensuring compliance with procurement policies and procedures.
• Demonstrated experience reviewing invoices, contract management, cost reconciliation, or other procurement related work.
• Ability to work collaboratively as part of a team and independently when required.
• Able to demonstrate identifying operational issues, conducting root cause analysis, and implementation of process improvements.
• Demonstrated experience analyzing complex issues related to various systems, data reports, inventory control, spreadsheets, or contracts and contract deliverables; conducting research to develop and propose solutions and presenting findings to leadership or peers.
• Strong communication skills, verbal and written, with the ability to present complex information clearly.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ELIGIBILITY AND ADDITIONAL INFORMATION

To be considered for the job vacancy you MUST satisfy one of the following requirements:

List Eligibility – Successfully complete the civil service exam for the classification (see Examination Information section below).

Transfer Eligibility – Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

Reinstatement Eligibility – Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers, copy or click on the following link: ANALYST I EXAM 4774 OR ANALYST I LEAP EXAM 4775

MINIMUM QUALIFICATIONS will be verified prior to being scheduled for an interview. Please refer to Minimum Qualifications on the bulletin when applying.

EDUCATION INFORMATION: If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment. Foreign Degrees: Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at https://www.naces.org.

Applications with "SEE RESUME" or "SEE ATTACHED" will not be considered. Faxed or emailed applications are not acceptable.

STATEMENT OF QUALIFICATIONS

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process. All applicants must provide a Statement of Qualifications (SOQ), which must be submitted as a separate file, no more than one (1) page in length, single-spaced, using size 12 pt. font and 1-inch margins. The SOQ must be titled "Statement of Qualifications” and clearly labeled with the candidate's name and the position's Job Control (JC) number.

Please describe your professional education, background, and experience relevant to this position. Include examples of how your education and experience qualify you for the position.

Also, explain how your experience aligns with the desirable qualifications listed in this job posting, and provide specific examples.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.