Administrative Services Analyst

State of California; California; Hybride; USD 43 000 - 70 000; Plein temps

Résumé du poste

The California Department of Public Health is seeking an Administrative Services Analyst to provide administrative support to Facilities Management Services, with responsibilities spanning budget and fiscal operations, procurement, business services, and recruitment. The role requires coordinating with analysts, supervisors, and managers to maintain records, generate reports, and support efficient operations.

The position is hybrid with telework potential; applicants must reside in California.

Qualifications

• Experience providing administrative support in a professional office environment.
• Experience with budget, fiscal tracking, invoice processing, or financial records.
• Experience with procurement, purchasing, service orders, or contract-related activities.
• Experience maintaining databases, spreadsheets, tracking logs, and electronic records.
• Strong organizational skills with the ability to manage multiple assignments and meet deadlines.
• Experience supporting recruitment, interview scheduling, hiring, or onboarding activities.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong written and verbal communication skills and ability to work effectively with staff at all levels.

Responsabilités

• Provide administrative support to Facilities Management Services in budget and fiscal operations, procurement and contracts.
• Maintain records and tracking systems, prepare reports and supporting documentation.
• Assist with coordination of administrative activities that support efficient FMS operations.
• Collaborate with FMS analysts, supervisors, and managers.

Connaissances

Administrative support

Budget & fiscal tracking

Procurement & contracts

Databases & spreadsheets

Organization

Recruitment support

Microsoft Office

Communication

Description du poste

Job Posting:Administrative Services Analyst

Department of Public Health

JC-536961 -

JC-536961 - Administrative Services Analyst
ANALYST I

$3,861.00 - $6,276.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 11/10/2026

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by providing administrative support to Facilities Management Services (FMS) in the areas of budget and fiscal operations, procurement and contracts, business services, employee training, recruitment, and personnel-related activities. The incumbent works collaboratively with FMS analysts, supervisors, and managers to gather and review information, maintain records and tracking systems, prepare reports and supporting documentation, and to assist with the coordination of administrative activities that support efficient FMS operations.

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Working Conditions

Telework Information :

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST I

ANALYST I $3,861.00 - $4,839.00A $4,181.00 - $5,233.00B $5,014.00 - $6,276.00C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

The California Department of Public Health (CDPH) is committed to effectively delivering essential Public Health services through strong and effective Partnerships. CDPH strives to be a learning, healing, and impactful organization, with the Program Support Division (PSD) providing Program assistance to the Department in that mission.

The CDPH’s Richmond Campus is a 29-acre property housing over 1,200 employees, located in Richmond’s Marina Bay and just minutes from the El Cerrito Del Norte and Richmond BART stations, with free shuttle service between the campus and the El Cerrito Del Norte BART station. The campus includes offices, laboratories, and a warehouse. Free employee parking is available along with complimentary electric vehicle charging, a public transit subsidy of up to $300 per month, and access to an on-site gym.

"The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year."

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience providing administrative support in a professional office environment.
• Experience with budget, fiscal tracking, invoice processing, or financial records.
• Experience with procurement, purchasing, service orders, or contract-related activities.
• Experience maintaining databases, spreadsheets, tracking logs, and electronic records.
• Strong organizational skills with the ability to manage multiple assignments and meet deadlines.
• Experience supporting recruitment, interview scheduling, hiring, or onboarding activities.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong written and verbal communication skills and ability to work effectively with staff at all levels.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.cdph.ca.gov

Human Resources Contact:
Human Resources Division
[phone]
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

EEO Contact:
EEO Office
[phone]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications (SOQ) Instructions:

The SOQ must not exceed two (2) pages in length, 12-point arial font, Job Control and full name at the top. Failure to follow these guidelines may result in disqualification from consideration for this position.

Describe your experience in each of the following areas in a numbered response and include the length of time along including start and end dates (month and year) of each position:

1. Analytical (and level of responsibility)

3. Technical (and level of responsibility)

5. Years of academic education from an accredited college or university

If your experience is in the Analyst I classification, please specify your range. Note: Applicants are not expected to have experience or education in all areas. For a glossary of terms, please click here.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.