Administrative Support

Broadcom Inc.; Wayne (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Broadcom Inc. is seeking a proactive Senior Administrative Specialist to provide high-level operational and administrative support to the Vice President of Global Operations.

The role involves managing complex calendars, coordinating global travel, and supporting onboarding and cross-functional initiatives. The successful candidate will handle highly confidential information with discretion and interact with leadership across organizational levels, offering guidance to junior staff and ensuring

Qualifications

• 6+ years of administrative support experience in a fast-paced corporate environment.
• Strong business judgment with a proven ability to anticipate needs, evaluate implications, and recommend practical solutions.
• Demonstrated success handling sensitive, high-level confidential information.

Responsibilities

• Proactively manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings across global time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas.
• Prepare and review expense reports for leadership and team members; review and approve daily Purchase Orders (POs) and administrative requests.
• Support new hire onboarding, maintain updated organizational charts, coordinate employee engagement events, and manage team distribution lists and Box files.
• Organize in-person, hybrid, and virtual meetings. Pre-register external guests, arrange facility requirements, and manage catering setups.
• Process EBC briefing requests, manage the facility calendar, coordinate with IT/facilities, and resolve or elevate technical issues.
• Provide backup support for executive-level meetings.
• Act as the main point of contact for local workplace services, space allocation, workspace audits, and office supply management.
• Track upcoming team deadlines and drive accountability.
• Build strong relationships across internal departments and external suppliers to streamline communication.
• Serve as a subject matter expert and provide informal guidance or leadership to junior administrative and support staff.

Skills

Administrative support

Business judgment

Confidential information

Job description

Job Overview

The Administrative Assistant provides high-level administrative support to the Vice President of Global Operations. We are seeking a proactive, self-motivated Senior Administrative Specialist to provide high-level operational and administrative support to department managers and teams. Serving as a trusted specialist, you will manage complex schedules, streamline daily office operations, and execute special projects requiring research and data analysis.

This role requires considerable judgment, initiative, and the ability to solve problems autonomously. You will regularly interact with leadership at all organizational levels, coordinate cross-functional initiatives, and handle highly confidential information with absolute discretion.

Key Responsibilities

• Proactively manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings across global time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas.
• Prepare and review expense reports for leadership and team members; review and approve daily Purchase Orders (POs) and administrative requests.
• Support new hire onboarding, maintain updated organizational charts, coordinate employee engagement events, and manage team distribution lists and Box files.
• Organize in-person, hybrid, and virtual meetings. Pre-register external guests, arrange facility requirements, and manage catering setups.
• Process EBC briefing requests, manage the facility calendar, coordinate with IT/facilities, and resolve or elevate technical issues.
• Provide backup support for executive-level meetings.
• Act as the main point of contact for local workplace services, space allocation, workspace audits, and office supply management.
• Track upcoming team deadlines and drive accountability.
• Build strong relationships across internal departments and external suppliers to streamline communication.
• Serve as a subject matter expert and provide informal guidance or leadership to junior administrative and support staff.

Qualifications & Requirements

• 6+ years of administrative support experience in a fast-paced corporate environment.
• Strong business judgment with a proven ability to anticipate needs, evaluate implications, and recommend practical solutions.
• Demonstrated success handling sensitive, high-level confidential information.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.

Welcome! Thank you for your interest in Broadcom! We are a global technology leader that designs, develops and supplies a broad range of semiconductor and infrastructure software solutions. For more information please visit our video library and check out our Connected by Broadcom series.

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